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General Meeting Minutes

Date:     9/14/2022

Meeting was called to order at VFW and we had a good turnout.  Food was served.

1   Reading of Minutes:  Minutes from the 4/13/22 general meeting were read, no corrections.  No board meeting.                                                                         

2  Presentation of Resolutions:  None

3   Officer Reports: 

Treasurer's Report:   Balance on hand as of 5pm today: Checking $7,633.96, Savings $41,020.80, Cash $280.09, Total $48,934.87 with one outstanding check ($833.75).  Major planned expenditures: Kevin Koenig ($833.75 Bobcat rental) and ~$60 for food for tonight's meeting.  Major income $190.80 Madison County 30%, $144 memberships, $150 memberships, $150 donation (Kevin Jones), $434.16 Cortland County 70%, 16,329.60 Onondaga county 70%, $120 memberships  and $617.5 Super Raffle.  Major expenditures since last meeting were $369.15 PT 2" x 6" x 12' lumber, $100 Donation (memory Karl Rosenberg), $100 Donation (Rodney Craig), $1,500 Excavation (mats), $150 Pancake Breakfasts, $510.30 NYSSA Bulk sign order, $461.20 for forum rooms, $1250 for Super Raffle and $2400 for Swamp mats.

Safety Officer Report:  No report, trails are closed

Trail Master's Report:   Not present.    Tim R. fixed an issue with the Gator differential / shafts.  Russ made a sign box for gator and installed it.  Gary took Gator out to get hesitation issue fixed.  Tim R. also put new keypad locks on the groomer barn doors because of the recent break-ins near by and he painted the bottom outside of the groomer barn.  Tim H. is going to start bush hogging and check out the bridges for needed repairs.

Tim bought some PT 2" x 6" x 12' boards (32) at the auction.  Russ picked them up and put in sign barn, along with some donated 5/4"" composite decking boards.  Not sure we need any stakes this year.  We lost helpers on S53, as two family's sold their sleds/trailers and got out of the sport due to time and money.  Kevin called Doug a few times to check on Heritage Hill status, but no efforts to this point.  Per Renee (County official), the road really isn't an option, need another way.  She isn't anti-snowmobile, might even help us.  Still no effort put in by Dan Palladino.  The RT 80 reroute was completed, so we no longer will go down Hills Road or have to ride on RT 80.  A big thank you to all who were involved in that project.  The town needs to move the road crossing signs they put up on Hills Road to new location and Gary has contacted them.   To early for any signage to go up.  Kevin asked about diesel, should we get it now.  Need to check on level and with Tim R.  Need to keep track of worker hours and text / email Russ as we go along to make it easier.

Assistant Trail Master's Report:  No issues known on S53, but there is a landowner change.

Vice President's Report:  None

Presidents Report:   County Meeting:  None.  Eugene submitted all the Phase II documentation.

4  Committee Reports:  None

5   Old Business:   None.

6  New Business:      Question was asked about using an auger to put stakes in like some other clubs.  We do have some bits for a hammer drill, which was used on frozen ground and worked well.  Question was asked about the groomer training.  Need to check what is going to be available in the area.  Question was asked about doing landowner insurance certs, pancake breakfast tickets and free vouchers.  First order is to get pancake tickets and envelopes, Gary will order.  Russ will get stamps and print free vouchers.  Will talk to Tim R. about insurance certs.

There will be no board meeting this month.  The next General meeting of this season will be Wednesday 10/12/22 at the LaFayette VFW.

 7  Payment of Bills:    No bills needed to be paid.

8  Adjournment:  Meeting was adjourned.

 

General Meeting Minutes

Date:     4/13/2022

Meeting was called to order at VFW.  Food was served.

1  Reading of Minutes:  No minutes from the last general meeting or the board meeting were read due to the low turnout.  Minutes are available on the website.

2 Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $7,081.13, Savings $31,017.93, Cash $475.11, Total $38,574.17 with no outstanding checks.  Major planned expenditures: NYSSA Super Raffle $1245 (we get 1/2 back), swamp mats ($2-8k) and 2 rooms at forum (~$450).  Major income $345.20 from Madison County 70% and $20 Super Raffle.  Major expenditure since last meeting was $216.30 for forum (Mickey/spouse).

Trail Master's Report:   Not present.  Deruyter is all picked up and gates are closed on big bridge.  Newton bridge will require some work next year.  Really would like a culvert there. Highland is all picked up and trees cut.  Water is flowing around the new culvert park put in, not through it so we will have same washout issue next year.  Maybe a bridge is needed.  Eugene asked about our relationship with the parks people and Gary says it is good still after the Pratts Falls issues.  Rich has LaFayette done except the wet section near the AT&T tower.  We did find mats and ordered two loads.  They are decommissioned and some have chunks missing.  Still waiting to hear when they will come.  Gary will contact them tomorrow (followup - plan is Saturday 4/26).  Still have some issues with stumps, may lay mats around them lengthwise, then lay sideways.  Or we may need to grind some stumps.  Tim R. has some people / equipment lined up.  It will be a learning experience for us.  Trails and equipment are in good shape.  Small leak on Tucker.  Tim R has been doing work on the Toyota (~$200 parts).  Just change engine oil, not hydraulics.  Exhaust leak on PB150 was fixed.  Probably should remove tracks on PB260 and check everything out.

Assistant Trail Master's Report:  Not Present.   Everything done on S53.

Vice President's Report:  None

Presidents Report:   County Meeting:  None

4   Committee Reports:  None

5  Old Business:   Raffle tickets, we have received about 247 and Eugene will turn them in at the forum.  Need to be at the forum by 11am Saturday.   No other pancake breakfast tickets were turned in.  Eugene and Mickey are going to the  forum with spouses.  Still don't have our 70% from Onondaga County, which we need for the mats.  All the Phase III expenses were submitted.  Also, Phase I new trail request for Heritage Hill Trail was submitted and all the updated GPS Data was submitted.  No communication / acknolwedgement from Madison or Onondaga counties, but did get response from Cortland County.

New Business:     We got a Thank You letter from Fabius / Pompey AP for donation.  Discussion on charities to support this year.  Decided to give to the 7 charities we use to prior to Covid.  Also, F-P sports Hall of Fame is having a fundraiser.  Motion was made and accepted for a one time donation at bronze level ($100).

This is last meeting of the season.  The first General meeting of next season will be Wednesday 9/14/22 at the LaFayette VFW.

7  Payment of Bills:    Bills were paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date:     3/21/2022

Meeting was at Heritage Hill Brewhouse. Food and great service was provided by them, thank you Dan Paladino.

Secretary:   No minutes were read, see website.

Treasurer:   Current Checking Balance $7,170.18, current Groomer Barn Fund Balance of $31,017.40 and Petty Cash of $455.11 for a total of $38,642.69.  Outstanding bills: $100 F-P AP.  Recent major income:  Raffle ticket sales $45.00 (we keep half).  Recent major expenditures: LaFayette VFW $290 for pancake breakfasts (Landowner appreciation) and $100 F-P AP.

Safety Officer:   No report.  Trails are closed.

Trail Coordinator:  Trail teardown has begun.  Half of Shackham, including Herlihy Rd. is done.  Half of Heritage Hill trail is done and the rest this weekend.    Nothing done in Deruyter yet.   Highland will be done when it dries up.  Might need chainsaw work.  Power line to  Fabius all the way to Goodrich Rd. is picked up.  Some of Pompey is done.  New guys will do LaFayette.  Big applause.   Gary picked up Rt 20 north to LaFayette.  Their are a couple bad spots that stay wet on the LaFayette trail.  Biggest issue will be policing the trails, if you see someone with loud pipes or late at night, try to get pictures / info. The RT 20 reroute was laid out and Tim R. , Dana L., Dougy, Hunter and Luke K. cut a bunch of trees on the trail so it is ready for mats.  Lots of discussion on Rt 80 swamp project which is about 450 ft long.  We have quotes from 2 companies which are basically the same cost.  Will cost about $4800 for delivery and $1500 for excavator hauling / fuel.  Plan is to lay mats sideways every 16 ft (1,2,3 or 4 as needed based on water depth).  A little concern with weight of excavator (about 30,000 lbs.) on the 12 ft unsupported length.   Dana, his brother and Luke will do the work.  Dana will go look at the mats, as they are decommissioned and condition will vary.  A motion was made to allow up to $10k for this project.  It was voted on and approved.  We don't want to pay until 4/1/22.    Should offer the guy providing the telehandler a few hundred bucks.   May require using groomer barn fund till we get our ONON 70%.  Plan to go ahead as soon as we can get mats.  Probably will get 3 loads from each supplier (90 and 72=162 total) if they look good.  Work weekend this week, both Saturday & Sunday.   The Phase III documentation of expenses is up to date and looks good.   Kickoff meeting has been set for November 4th.

Assistant Trail Coordinator:  All good.  Trail S53 torn down and put away.

Old Business:  

New Business:

Next / last General Meeting 13th April at LaFayette VFW.

Meeting adjourned.

 

General Meeting Minutes

Date:     3/9/2022

Meeting was called to order at VFW.  Food was served.

1  Reading of Minutes:  Minutes from 2/9/22 General Meeting were read and no corrections. Minutes from the 2/23/22 Board Meeting were read and no corrections.

2  Presentation of Resolutions:  None

Treasurer's Report:   Balance on hand as of 5pm today: Checking $7,490.50, Savings $31,017.40, Cash $470.11, Total $38,978.01 with one outstanding check for $125 to Pompey R&G.  Major planned expenditures:  none.  Major income $354 from memberships and $40 donations.  Major expenditures since last meeting were $123.60 forum (Eugene/spouse), $58.74 Motor adapter and $125 for advertising Pompey R&G.

Safety Officer Report:    Trails are closed.

Trail Master's Report:    Forecast is looking promising, we might get one more weekend in. Tim R. and Tim H. talked and want to break trail into sections and have set people take care of their section, which we currently do some of.  Eugene would do Deruyter, Gary does Highland Forest, Kevin and Russ do S53, Dougy would do Heritage Hill and help Mickey with Shackham.  Issue is in LaFayette.  Would be nice if the new guys from last meeting (Rich Griffin and Josh Groth which have been to work days before) could do the Lafayette trail from Junction in Pompey to Tully.  It would be good for them to take down trail stakes / signs so they have a feel where they go next year.  We might lose that trail, lots of issues.  Will require lots of PR work.  Brian stepping down was a big blow.  RT will take care of Smith farm.  Tin R. and Tim H. can do the Fabius trail sections. Probably start taking down in 2 weeks, depending on what snow we get this weekend.  Need to be careful with the gator and wheelers that we don't mud up the alfalfa field with all the rain / snow melt. Need to have a work day, lots of work needed in sign barn with signs and broken stakes.  Need to sort signs and a big sign order next year.  Gary will take care of Junction signs.  As far as equipment, everything is in good shape and least amount of breakdowns we have had in a given season.  All groomers and drags are in the barn now, but pretty tight.  Gator needs a head light and Toyota has a leaking rear end cover.  Three major projects this year:  Heritage Hill trail, LaFayette trail and the reroute through the swamp behind the Fabius town barn.  We want to do some now before Dana's equipment gets moved to work sites.   Swamp mats can be put behind town barn or Dana's.  Need to get some input from Stan who did swamp mats before for snow Valley.  Their are a couple well casings, which Tim will mark with stakes.  Plan on the weekends of 19th and 26th.  Funding is the other concern.  They did away with the online tracking system.  We may need input on the sheets if they are required.

Assistant Trail Master's Report:  Not Present.

Vice President's Report:  Thanked Tim and Russ for all their work.  Russ did the taxes and all the GPS data / data manipulation.  GPSing data is almost done.  Should we do Phase I for the Heritage Hill trail?  Need to look into it.  We need to do 3 year plans and figure out the special projects (over $1k).

Presidents Report:   County Meeting:  Main thing was discussion on how we will be paid this year, but no decision yet.   New registration fees need to be approved by NYS before these other decisions can be made.  Eugene attended the trail dedication for Pete Moore.  Thanks to Dougy for setting up the guy who provided 2 cases of chips."

4  Committee Reports:  None

5  Old Business:   Raffle tickets, we have received about 235 so far.  Need to send in by 4/11/22 or turn in at the forum.    Some pancake breakfast tickets were turned in and check for $290 to LaFayette VFW for pancake breakfasts was provided.  Eugene is going to forum and Ron will be signed up.  Gary will likely go as well.  Let us know if anyone wants to go.

New Business:     We got a letter from Fabius / Pompey asking for donations.  Motion was made and accepted to pay this $100.  Russ asked about the barn rent again and Tim R. said no rent for 8 years from 2018 when barn was remodeled.

Next Board meeting will be Monday 3/21/22 at Heritage Hill.

7  Payment of Bills:    Bills were paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes 

2/23/2022

Meeting was at LaFayette Inn and food was provided.  Thanks to the LaFayette Inn for providing the pizza and great service.

Secretary:   No minutes were read, see website.

Treasurer:   Current Checking Balance $7,428.84, current Groomer Barn Fund Balance of $31,016.93 and Petty Cash of $400.11 for a total of $38,845.88 minus food expense for today's meeting.  Outstanding bills: None.  Recent major income:  Raffle ticket sales $140.00 (we keep half) and Cortland County 70%  $1,013.04.  Recent major expenditures: Ron Bush Oil $1354.21 and NYS Charities bureau filing $75.  Gave Eugene a check for the advertising at the Pompey Rod & Gun club.

Safety Officer:   No report.  Trails are closed.

Trail Coordinator:  Not present.  Calling for snow on Friday, but lots of water so doesn't look great.  Tim R. and Eugene went to the Fabius town board meeting.  We did get permission to go behind the  town barn.  Tim R. has walked the trail and put ribbons up.  We would like to get some trees cut now.  Swamp is very uneven.  It will require lots of swamp mats.  Dana has equipment and is willing to help.   It probably won't be done until the fall and will cost a fair amount.  No other issues other than the Heritage Hill trail with all the road riding.  Still looking for ways around that.  A couple guys were at the meeting from LaFayette and want to help out more with that trail.   One has a Polaris RZR.  There is also a barn we can use in LaFayette for sign / stake storage.  Not ready to take down quite yet, don't want to have to put them back up like we did other years.  We will schedule a work day when we know we are done for the year.

Assistant Trail Coordinator:  Not present.

Old Business:   At the county meeting, they still haven't decided how they are going to pay us.  May require us to log data for what we did, they provided a form.  Early bird deadline for forum is in a couple days.  Eugene is only confirmed one going so far.  Let Eugene know if you are interested.  Discussed some info for new guys about the forum and classes.  We plan to attend Salisbury Club grooming course as a group in the fall.

New Business:  Russ completed and submitted the Federal 990 tax form and the NYS Char500 filing which cost us $75.  Russ is also working on data manipulation (21 hrs. so far) of the GPS data he took a couple weeks ago.  Russ asked about rent for groomer barn which we haven't been paying.  Need to discuss with Tim R.

Next General Meeting 9th March at LaFayette VFW.

Meeting adjourned.

 

General Meeting Minutes   

Date:     2/9/2022

Meeting was called to order at VFW.  Food was served.

1 Reading of Minutes:  Minutes from 1/12/22 General Meeting were read and no corrections. Minutes from the 1/26/22 Board Meeting were read and one correction.

2 Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $7,790.86, Savings $31,016.93, Cash $320.11, Total $39,127.90 with no outstanding checks.  Major planned expenditures:  Ron Bush Oil $1,354.21.  Major income $1,392 from memberships and $470 donations.  Major expenditures since last meeting were $528 for lumber, $164.16 for food at Board Mtg and $150 for reimburse to Eugene.

Safety Officer Report:    Trails are open, but may close shortly.  Had a rider go off trail and hit Knoxies barn, but not being reported.  Landowner is taking care of it with the rider.

Trail Master's Report:    Trails have been open 3 weeks.  More issues this year than ever.  In LaFayette had complaints from multiple landowners of loud exhausts late at night and excessive speed as people are walking their dogs on trails.  Tim put up a sign saying trail closes at 11PM, but people still rode at 2am.  Trail may be closed down (11 mile section) if we don't get some people in the LaFayette area to step-up and take care of that section of trail.  Haven't heard from Brian.  Lots of discussion on this issue.  If the trail gets shutdown one year, we probably won't get it back.  Maybe we should put out a letter to LaFayette members of our club.  Second issue is in Fabius.  The trail reroute on the Sheptic family lands fell through.  There is an option to go behind the town barn.  Somebody needs to go to town meeting on 2/21/22.  Would require a lot of swamp maps, probably have to double or triple the mats.  If we get approval, we would like to get it cut now while it is hard.  Swamp mats are free, but they quoted $200/hr. to load/truck/unload.  A member said we could put mats on his property.  Swamp is very uneven, so will require lots of work.  Third issue is Pratts Falls.  We need to stay on the road.  Dougy staked and put up ribbons is 6 locations along the road to keep sleds out of the park.  Weather report doesn't sound good for next 14 days.  Other clubs have already closed their trails.  May have to close trails before the weekend.  Equipment has been running great, thanks to all who worked on equipment.  Little PB did have a loose battery terminal.  Tucker does have a leak in exhaust manifold which is difficult to get at.   New tracks are stretching on Tucker and did slip last time out so needs to be tightened.  Hammer drill worked great for putting stakes in frozen ground.  Scandvik ran great as Tim R. put in stakes near his house. Got our Cortland 70% check.  Russ did GPSing on all our trails, lots of work remaining before submittal.  Boards were picked up from DCD and put in sign barn.  We spent a lot more than planned on junction signs this year.  We are short of signs and stakes.    We lost quit a few which snapped when removing stakes from frozen ground for the reroutes.

Assistant Trail Master Report:  All good.

Vice President's Report:    Thank you to everyone for all the work they did this year and thanks to Dougy for staking / ribbons at Pratts Falls today.

President's Report:    Anybody interested in forum, let Eugene know, even if it is just for training on Saturday.  Courses have fees.    County Mtg. -  No mtg.

Committee Reports:  None

5  Old Business:   Raffle tickets, we have received about 200 so far.  We had 180 returned last year.   We have a couple landowners which should be on the free membership list next year, Travis Wilcox and Eric Dow.  Steak bake at Pompey R&G this Saturday.  Apulia pancake breakfast this weekend.  Also, Lafayette Winterfest is on Saturday.  In Fulton, there is the Great Eastern Whiteout Antique snowmobile show.

New Business:     Eugene wants everyone to learn how to run groomers.  He would like to have a group go to the Salisbury Club grooming class next year.  Its tax time and Russ is working on paperwork.

Next Board meeting will be 2/23/22 at the LaFayette Inn.

7  Payment of Bills:    Bills were paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes 

Date:  1/26/2022

Secretary:   No minutes were read, see website.

Treasurer:   Current Checking Balance $6,794.944, current Groomer Barn Fund Balance of $31,016.40 and Petty Cash of $220.11 for a total of $38,031.45 minus food expense for today's meeting.  Outstanding bills: None.  Recent major income: Donations $407.50 & Raffle ticket sales $455.00 (we keep half) and recent major expenditures: none.

Safety Officer:   No report.  Trails are open.

Trail Coordinator:  Landowners in Lafayette are concerned with people going to fast as they walk their dogs on the trails.  Need to put up speed limit signs, which we should be doing anyway.  A couple small grooming requests, Kevin Herlihy and Dan Titus (near Toggenburg), just a few passes.  Haven't heard from Brian.  Russ and Tim R. did some clearing on the Lafayette trail.  Dropped a tree in the trail and a couple guys stopped to help. Made it known to them and others we may not have a trail in Lafayette unless we get some help.  Kevin cut some trees.  Still have logs in the Delphi woods.  Drags are out of the barn and attached.  Missing sign in Shackham at sharp corner.  Kevin got a message from Pratts Falls today from Dennis Mahar which says we are good for the trail that was walked, which will reduce the road riding some.  Kevin asked for written documentation.  Also, got a complaint from Renee Rotundo, she lives there and is Pompey Town supervisor.  It is dangerous and she looked up regulation for road riding which we exceed.  Kevin suggested she talk to Dan Palladino.   Big bridge needs the gates open (new locks were installed).  Deruyter trail is in good shape.  Need to pick-up lumber and see what scab boards are available.  As far as the 3 trails that needed trail update sheets for the GPS data, Russ can't get a response (sent 3 emails to Pat and Mark Nicotra) as to whether this has been resolved.   Should send a copy to others (Eugene to provide email).  Still not sure on documentation and how we will be provided our funding, they just said to keep track of work / grooming.

Old Business:    Discussion on the trail reroute for RT80.  Dan Sheptic attended meeting as he is landowner on our desired reroute.  Tim R. provided a background on the need for the reroute, all his discussions with other land owners and the planned route through the Sheptic family property.  There is a swamp section which would require some tree trimming and addition of scab boards or swamp maps in the future (it is currently frozen solid).  Dan thought it would be possible, but has to discuss with the family.  His mom and sister may be against it.  Dan and Tim will meet on Sunday to view the route.  Thanks to Tim R. for all his efforts on this project.  Still planning on an in-person forum this year in Syracuse Apr 22-24.  Anybody interested, let us know soon so we get the early bird discount.

New Business:

Next General meeting 9th February.

Meeting adjourned.

General Meeting Minutes

Date:     1/12/2022

Meeting was called to order at VFW.  Food was served.

1 Reading of Minutes:  Minutes from 12/8/21 General Meeting were read and one correction (4 tires). Minutes from the 12/22/21 Board Meeting were read and no corrections.

Presentation of Resolutions:  None

Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $5,984.28, Savings $31,016.40, Cash $132.11, Total $37,132.79 with no outstanding checks.  No Major planned expenditures.  Major income $888 from memberships and $100 donation (GoFundMe).  Major expenditures since last meeting were $116 for stamps, $244.46 for PB parts, $510 for equipment insurance and $200 for 2 High Tension signs.

Safety Officer Report:    Not present.  Trails are closed.  Had an issue on S-53, a kid rode on Rybinski's property off the trail.  Kevin will touch base.

Trail Master's Report:    We have a total of 8 High Tension signs now.  Russ got an email from Pat Frazee about ATV's riding on our trails and we need to put up signs saying no ATV's.  Need to forward to Kevin to follow-up.  Landowner Issue in Lafayette where land changed hands, Gary has been trying, even leaving notes with no response.  No word from Chuck or Nancy on RT80 issue.  We marked trail going down the road.  No word back from Art Kiggins on the Heritage Hill trail issue.  Still some stakes over there that need to be pickup.  Some tree cutting is required if we get the OK to go across the corner, 100 yards.  Deruyter trails:  Skinny bridge needs some boards and bridge passed the big bridge needs some too.  There is a culvert that is pushing up and needs to be addressed too.  Eugene hasn't got a response about lumber from Donny Newton.   Highland Forest:  Needs pole saw and tree work.  Toggenburg valley is good.  May need some more signs near the berries.  Pompey is done.   A support pole was added to the redecked Bridge in Lafayette.  The 3 ft culvert didn't get done as it was too wet for backhoe.  Walt Dixon's needs ribbons and sign's put up.  Think we have the  GPS issue for 1/2 mi section taken care of.  We do need the trail update forms signed by sponsor for 3 trails (S53, S50C and all C5D).  Tim R. got an email from Jim Rolfe and he wanted us to update the interactive web map to show trail status as closed, instead of unreported. , which Tim did.  Kevin, RT and Mike did a lot of groomer work last week.  Need to get the drags out of the sign barn.  Gator needs a headlight bulb.   Need to get the Scandvik going. probably dead battery.

Assistant Trail Master Report:  Not present.  It's all marked and many trees were cut up in the Delphi woods.

Vice President's Report:    None

President's Report:        County Mtg. -  No mtg.  Cortland County agreement was signed and sent out.

4 Committee Reports:  None

5   Old Business:    Had a web meeting with parks about the GPSing.  Parks says they don't have data for 3 of our trails.  Gary, Eugene and Russ were on the call.  Think we are good now to get our vouchers.   A little discussion on status of Heritage Hill trail off S53.

New Business:     Need info from landowner who was at the meeting so we can send him pancake breakfast tickets and insurance vouchers.  We need to get some more bridge lumber.  Russ to contact DCD and get 30 more larch boards.  Tim R. picked up the mail, a couple envelopes without stamps, one with bad address and 15-20 raffle ticket envelope returns.   Gary asked about memberships, Russ needs to verify.   Doug wants a board mtg on Monday at heritage Hill,  maybe Feb mtg.  Next board meeting on 1/26 at Knoxies.

7  Payment of Bills:    Bills were paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date:     12/22/2021

Meeting was at the Groomer barn and food was provided.

Secretary:   No minutes were read, see website.

Treasurer:   Current Checking Balance $6,225.44, current Groomer Barn Fund Balance of $31,015.87 and Petty Cash of $182.11 for a total of $37,423.42 minus food expense for today's meeting.  Outstanding bills: None.  Recent major income: None and recent major expenditure Toyota parts $569.29 and Junction signs $791.

Safety Officer:   No present. No report.  Trails are closed.

Trail Coordinator:  Kevin and Tim R. met with Art Kiggins.  They walked the park, even though decision had already been made to not let us go through Pratts Falls.  Per the laws, we really shouldn't be going through Highland, even thou we are allowed.   There is a power line along the road, but it is still park property and requires a bridge.  Can't put bridges in the park without a lot of paperwork and grief.  We will need to ride the road a mile this year.   Might be able to cut  a 1/4 mile off, but requires going across corner of park property.  Need to put up signs to keep snowmobiles out of the park.   Discussed pros and cons to asking Dan for a donation for stakes / signs.  Whch is more important, memberships / young people to help with trails or a donation for expenses?  Hopefully we can complete the loop next year and get trails funded.  Insurance vouchers are printed and will go out with pancake tickets to the 6 new landowners for this trail.    Discussed what trails are marked / need marking.  Three big trees on trails, a 2ft culvert needs to be cleaned out and a new 3ft (available free at town barn) needs to be put in off Weller Road.  Tim R. will install with backhoe tomorrow.   George will pickup and deliver culvert in am.    Lafayette rerouted trail was basically cleared by Tim R. and Gary.  Still lots of brushing to be done.  Everything south of RT20 needs to be marked.  George and his dad were putting a culvert in Woodford woods, but broke a belt on excavator. Had to order a belt and will finish next week.  Trails to Tully are marked.  Highland is marked.  Need to do Toggenburg Valley.  No hunting next few days and Gator is in Lafayette if anybody is available to finish marking before we bring it back.   A lot of the new signs went to the Heritage Hill trail which wasn't desired.

Assistant Trail Coordinator:  S53 has stops up but the rest needs to be marked.  Need to make sure we put 2 screws in all signs.

Vice President: No report

President:  County Meeting:   Issues with funding as 60% of NYS trail system is in same boat as us with missing GPS data, which will delay the 70% checks until everything is sorted out.  We may need a connector GPS'd in Tully to get funded.  There will be a web meeting on status.  Forum is happening.  when GPSing, parks wants you to put a waypoint at each end of bridges so they know how long they are.  We have been waiting for 30 years for GPS units in groomers.

Old Business:   None

New Business:  Super Raffle tickets were received today.  Russ printed club info on 700 tickets and printed letters / labels.  Envelopes will be stuffed after the meeting.

Next General meeting 12th Jan.

Meeting adjourned.

 

General Meeting Minutes

Date:   12/8/2021

Meeting was called to order at VFW.  Food was served.

1  Reading of Minutes:  Minutes from 11/10/21 General Meeting were read and no corrections. No Board Meeting was held.

Presentation of Resolutions:  None

Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $7,570.22, Savings $31,015.87, Cash $182.11, Total $38,768.20 with no outstanding checks.  No Major planned expenditures.  Major income $642 for memberships and $100 donation for sledding hill grooming.  Major expenditures since last meeting were $250 for VFIS (accident ins), $639.23 for Mohawk Industrial Werks (PB filters), $3,500 for purchase of 2001 Toyota Tacoma and $569 for Toyota parts.

Safety Officer Report:    Not present.  Trails are closed.  Had 32 kids at safety class at the steak bake class.  Jen will try to schedule another one.

Trail Master's Report:    Talked to K. Johnson again and still need to walk trail.  He is hard to get a hold of.  Nothing new on RT 80 (McDevitt's).  Did plot out a new path.  Still need work on Driscoll's bridge.  Tim and Russ made a decision to buy a pointer for a drill.  Russ made some fittings and Tim welded them.  Russ mounted pointer on a 1 HP motor Tim found, then mounted on a base and fabricated some guards. It is mounted on table in sign barn.  Mickey & Dougy marked Shackham except hayfield near Herlihy's.  Mickey asked if we need a sign for the berms and we should do some kind of sign.  Dougy and Mickey went to mark Woodford's woods, but have a washout that prevented crossing and needs to be addressed.  Joe Schmid will look at it.  Pompey Mall is marked, but do have a pile of rocks which needs to be moved for safety.  Tim Horst did a lot of bush hogging.  Gary worked on the new signs for junctions, signs are quoted, ordered and due next week.  Not sure whether to wait or go ahead and install junctions, then add signs.  Kevin worked hard on the groomers.  Need about another day.  Missing a track guide on Little PB so need to get 2-3 so we have a spare.  Got hosed for $75 for shipping & handling for the filters.  Need to mention to supplier and ship to a business address is cheaper.  Need to get torque spec for  sprockets on PB150 when we order track guides.  Eugene talked to Donny Newton. He will clean it out and we will get some lumber from him for bridge.  New  staple guns made in USA are junk, got two new ones and they jammed to.  Returned for refund and ordered an arrow pneumatic stapler.  Tim found a 2001 Toyota which he coordinated the pickup in Albany.  Put almost $600 into it (2 snow tires, starter, insurance, rear pinion seal, tail gate latch). It has new brakes and fuel tank/sending unit.  Has CD/stereo and AC.  Happy with it, Tim R. ran it around last Sunday in deep mud.  Tires aren't balance, but Eugene says he can get them done. Chase Rd can be marked and by Rod & Gun Club.  Kevin is waiting for some snow to get pallets so they are covered and town doesn't get upset.  Eugene says Town of Fabius has a 3 ft culvert we can get.  Thanks to all who worked on stuff.  Do we want to try and do a work day on Sunday 1/2/22?  Good possibility.  Need to cut trail in Lafayette.

Assistant Trail Master Report:  S53 has stops up, but nothing else is marked yet.  Bad year for beavers, so may have an issue.

Vice President's Report:    None"

President's Report:     Couple new people at meeting, Jason Crawford and Mark Miller>   County Mtg. - none

4 Committee Reports:  None

5 Old Business:    Some folks got emails from Cortland.  There was an issue, but seems to be resolved.

New Business:     Parks says  3 of our trails (37 miles) in Onondaga County haven't been GPS'd since 2016.  We did it all and submitted in 2019.  Not sure how some are OK and others not.  Email from Cortland says we are good with GPS now.  Have till 2/14/22 to fix issues.  Russ sent in the data again.  Right now, we are only getting paid for 27 miles of our trails.  This needs to be resolved quickly.  Dougy has been working hard on a new Heritage Hill Trail off S53.  Looks like it is approved verbally by all landowners, just need to get in writing.  Need a 20+ ft bridge near RT20 and plan is to set some poles this weekend.  Will use a bunch of are larch, probably 60 pcs of the 80 still at DCD Lumber.  Tim R. asked about land near cemetery on Pompey Center Rd.  It will be 5-6 miles and will stay above RT20.  Trail will go through Camp Brockway and Pratts Falls Park. They are closed off, but people still park there and walk / ski.  Hopefully no issues.  Still don't have approval for this year to make a loop to C5D, but maybe next year. There was talk that Madison county opted out of the holiday hunt, but then the DEC stopped it and no opt outs will be allowed this year.  Eugene did receive a $100 donation from Kevin Herlihy for the grooming done on the sledding hill.  Election of officers: there were no new nominations received for any office.  A motion was made to approve all the existing officers for re-election.  It was approved by the membership.  We will have a Board meeting on 12/22/21 at the groomer barn.

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

General Meeting Minutes

Date:     11/10/2021

Meeting was called to order at VFW.  Food was served.

Reading of Minutes:  Minutes from 10/13/21 General Meeting were read and no corrections.  Minutes from 10/27/21 Board Meeting were read and no corrections.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $11,899.25, Savings $31,015.360, Cash $268.47, Total $43,183.08 with no outstanding checks.  Major planned expenditure of ~$250 for Accident Insurance.  Major income $144 for memberships.  Major expenditures since last meeting were $200 for website and $1,145.57 for fuel.

Safety Officer Report:    Trails are closed.  There is a safety class on day of steak bake, but it is already full.  Need to request another one for local kids.  Ron will attend class.

Trail Master's Report:    Corn is about 2/3 done and spreading manure.    Done with hay so those fields can be marked.  Sent out insurance certs / vouchers / pancakes tickets to all landowners.  Only got 3 back so far.  Tim R. talked to Ken Johnson tonight and we are all set with Lafayette trail issue.  Tim will walk it with Ken this week.  Will need some brush hogging.  Parts are wet.  Would like to get it cleared this weekend if possible.  No bridges or culverts needed per Gary.  Maybe Ken's son can help with his equipment.  RT80 is still up in the air.  We will put up a closed trail sign, tell him people will still go there & no insurance coverage and see if he caves in.  There are multiple locations where the town has cleaned out the road ditches, which will require pallets for road crossings.  Kevin says he can get what we need from his work.  Need to move trail south of S53 junction at RT80 because they have planted winter crops and don't want us on them.  Government mandated winter crops to make fields look green instead of brown.  Tim R. marked some trails near his house  and have a tree down on Driscoll's that needs to be cut up.  Need to redeck a bridge on Driscoll's.  Gary put up many stop signs at road crossings.  We need signs, many of which aren't on the list we can order from NYSSA.  Russ painted 260 stakes and picked up the last 150 larch ones.  They are laid out to dry in barn before painting.  Tim R. used a lot of the new Aspen ones and liked them.  We probably lose 50-100 a year.  Kevin wants to buy better quality stakes.  Kevin cleaned the undercarriage of the PB150.  Need to add some hydraulic hose over the metal lines to prevent rubbing and leaks.  Still needs oil / filters.  Need to put log sheets on groomers for what needs to be done and mark off what has been done.  Need to be more careful with greasing so we don't over grease, especially drags as it drips all over.  Russ put new sprockets on PB150, but need to be torqued.  Tim R. got some hydraulic fluid.  Need some grousers replaced too.  Manuals are in the barn.  We did blade, LED light bar and some cylinders on PB260.  It may have a leak that needs addressing.  Need to be careful crossing roads with the new blade as it is very sharp.  Russ bought a couple new staple guns after the old one broke.

Assistant Trail Master Report:  Probably will need pallets on S53 too.  The Schreiber's will be doing the road crossings and Mike Pavone will do some marking on S53.  Highland culvert still isn't done. Road to get there was finished, ditch was dug and culvert set in, but it washed out before they got it filled.

Vice President's Report:  Some landowners need to be contacted on Colton Road as they have locked gates when we need to get in.

President's Report:    Eugene marked 3/4 of his trail.  A bridge needs to be straightened and redecking near hay bales.  The skinny bridge and the bridge before the big bridge need a few boards.  Need to talk to Donny Newton for help and buy some lumber from him.    80 boards are left at DCD.   Need to put junctions in and remove the signs for Toggenburg and others which are broken / incorrect.  People like the aluminum composite ones.  Gary will check on timing.    County Mtg. -  Not much new, sort of disappointing.

4  Committee Reports:  None

5  Old Business:    Still looking for another vehicle, need something.  Russ asked about the concerns over the Gofundme page.  It was decided to leave it up. There is a small fee.   Need to be careful in the future when sending stuff to businesses like Cincinnatus hardware which already helps us out.

6  New Business:     Kick-off dinner is 12/4/21 at Pompey R&G club.  Price still the same.  Lafayette VFW Veterans dinner tomorrow and pancake breakfast 11/28/21.  Framing nailer made it back in the box.  Gun club wants more business and asked if we could put signs on the trails.  They also want a poker run.  Eugene said he will help, but it won't be sponsered by the club.  Need a nominating committee for upcoming election of officers.  Picked Mike Chivaro and Mark at Lafayette VFW.  Probably no board meeting due to Thanksgiving holiday.  We have no sponsor signs on our trails.  Businesses can build things for us  or signs and put their names on them.  Waiting for info for dedication at end of our trail for Pete.  Question was asked about raffle tickets.  Have not received them yet.

7  Payment of Bills:    None required.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

10/27/2021

Meeting was at the Groomer barn and food was provided.

Secretary:  Not present.  No minutes were read, see website.

Treasurer:  Not present, but info provided. Current Checking Balance $13,157.39, current Groomer Barn Fund Balance of $31,014.84 and Petty Cash of $268.47 for a total of $44,440.70 minus $59 food expense for today's meeting.  Outstanding bills:  Ipress2000 (website) $200 and accident insurance $250.  Recent major income Onondaga 30% $6,998.40 and recent major expenditure DCD Lumber (stakes and 2x6's) $2508.00.

Safety Officer:  Not present.  No report.  Trails are closed.

Trail Coordinator:  Ken Johnson hasn't responded to messages sent.  He was helping us with the reroute until no hunting email.  Per his email response, he didn't say trail was lost, only that it could be if we didn't change our position.  Have to wait and see.  No good options for the RT 80 trail issue.  Lots of discussion on options.  Hoping when push comes to shove, we don't have an issue.  Doug is still working on two options for the Heritage Hill trail.  Landowner issues on both options.  Need to remove any Toggenburg signs or references to.  Probably should get new ones made instead of putting stickers on.  Will need some signage to slow people down as there is a hump where trail to Tog started.  Some people have issues / concerns with asking for money / donations with the post cards and GoFundMe page.  Got half the stakes and picked up half the bridge wood for the Rt 80 redeck.  Got to be careful with cover crops.

Assistant Trail Coordinator:  No report

Old Business: Covered under trail report.

New Business:  Envelopes were stuffed with insurance certificates, free vouchers and pancake tickets.

Next General meeting 10th Nov.

Meeting adjourned.

 

General Meeting Minutes 

10/13/2021

Meeting was called to order at VFW.  Food was served.

1  Reading of Minutes:  Minutes from9/8/21 General Meeting were read and no corrections.  Minutes from 9/22/21 Board Meeting were read and 2 corrections.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $9,058.28, Savings $31,014.84, Petty Cash $315.64, Total $40,388.76 with no outstanding checks.    Planned expenditures wood & stakes $2,000+ and new accident insurance $250.  Recent major income NYSSA membership $384 and Cortland 30% $434.16. No recent major expenditures since last meeting.

Safety Officer Report:   Not present.   Trails are closed.

Trail Master's Report:    Not present.  Two landowner trail issues, Lafayette and Rt80.  Looking at some options to go through swamp for RT80 issue.  Tim R. is confident that we may be ok there as we get closer to the season.  Always the road, but that is dangerous.  Brian is gone for 2 months.  Still waiting for Tim H. to contact Ken Johnson (plays in band with his son).  No issues on S53.  Some work was done by quarry in the wrong spot last year.  Kevin to contact them.  Lots of equipment work to be done, but nobody is rushing to do it till the nice weather leaves.  Text from Tim H. says he will contact K. Johnson this week and also, he has his Uncle's tractor/bush hog and will do McDonald's & what he did last year.  Extended hunting season issue is out of our control.  Lots of work being done on issue, some towns are against it, but eventually it is up to the counties.  Eugene did email K. Johnson saying we will remain neutral, but no response.  Tim R. got one gallon of orange paint for stakes.  Kevin did Nimo submittal, easier now.  Highland culvert issue still isn't done.  There is another washout issue  to get their equipment up to our issue.  We have a window till 10/24 to do the RT80 bridge redeck.

Assistant Trail Master Report:  Under trail master report.

Vice President's Report:  Nothing to report.

President's Report:    Eugene, Russ, Ron and Gary attended the forum meeting.  Uneventful.  Voted on all the new proposed resolutions by the trail committee (registration fee increase, $225 flat rate for setup extra for grooming and special projects).  Special projects need to be in our 3 yr. plan.  Approved at the NYSSA level, now up to parks to approve.  Still not sure how we will get paid this year for our expenses, may be based on last year.  We have a new NYSSA president Ed Zalar with only a 6 month term to get back on track.  Rosanne Warner is now the secretary.   County Mtg. - none

4   Committee Reports:  None

5   Old Business:   Dave contacted Russ about security at Applefest and offered us $1000 to do two nights from 7pm to 6:30am.  We couldn't come up with people to do this so lost out this year.  Also, didn't have a booth as no time to get apparel.  Kickoff dinner had to be moved and is now 12/4/21.  There will be a safety course.  Eugene asked about donating $50 for door prizes, was voted on and approved if other clubs do it.

6   New Business:

Russ asked about purchasing a Quicken subscription as he is having issues with the 2014 version on his new computer.  A vote was taken and approved.  Planning on a board meeting on 10/27 at the Groomer barn at 7pm and we will stuff envelopes.  Tim has some more tables.

7   Payment of Bills:    Bills were paid.

8   Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes                                                          

Date:     9/22/2021

Meeting was at the Groomer barn and food was provided.  Dave Knapp attended along with a few board members.

Secretary:  No minutes were read, see website.

Treasurer:  Current Checking Balance $8,867.44, current Groomer Barn Fund Balance of $31,014.33 and Petty Cash of $15.64 for a total of $39,897.41 minus $76 food expense for today's meeting.

Safety Officer:  No report.  Trails are closed.

Trail Coordinator:  Wood from DCD Lumber for bridges is available for pickup.  Not sure about stakes.  Dougy has a dump trailer to remove old debris and pickup wood.  Still haven't got ok from landowners to do either bridge this weekend.  Don't need to piss either off.  Still pretty wet and more rain coming.  Landowner in Fabius wants a culvert.  We need to provide and he will put it in.  Ronnie has possible access to 4 pcs of used 2' x 20' sections of culvert pipe.  Told him to grab if he can.  Need orange paint for stakes (Tim R. to get where he gets a discount).  Cops did find some of the thieves in the local area.  Need to reroute lines that are rubbing and install sprockets on PB150.  Need some new grousers, but currently don't have a source. Need to change fluids on all groomers and Gator. Need to get and update on Highland culvert issue.  Corn is about half done and manure has started.

Assistant Trail Coordinator:  Not present.  Did forward info on extended hunting season from John Rybinski, asking people to show up at the Pompey Board Meeting @6:30pm on Oct 4 to voice opposition and help push Onondaga County to opt out.

Vice President: No report

President:  Anybody that can go to forum it is desired to have you go. Club will pay, contact Russ or Eugene.  You need to have paid your 2021-2022 club dues.  County Meeting:   Russ and Gary attended as well.  ATGP is no more.   There was discussion on the Trail Committee's proposals to be voted on at the Oct. 2 forum meeting.   Motion 1:  Increase sled registration fees from current $45 in club / $100 w/o club to $65 in club / $135 w/o club.  No change in fees for over 15 years and would increase fund by ~ $2 million. ; Motion 2: Two Tier funding program.  Flat Rate of $225/mile for setup and a second tier which would cover special projects and grooming. ; Motion 3: Planning grants equal to this past year's maximum's  / mile. and Motion 4: Holding state projects from the Trail Fund to $500,000 max / year.  OCSA wasn't opposed to these.  If #1 doesn't pass, the other 3 are moot.   Raising registration fees may cause less people to register unless there is more policing / enforcement on the trails.  On the hunting season extended season issue that was railroaded in, Onondaga County won't opt out of the regulations, which is now allowed.    Approved the annual kick-off dinner for 11/6.  Safety class is desired and OCSA will pay for class expenses.

Old Business:  Dave Knapp,  the Onondaga County Legislator, stopped in and talked about the extended hunting season and the opt out option that came available 10 days ago.  He disputed the info provided at the OCSA meeting last night saying Onondaga County hasn't decided on the opt out yet.  He asked us to send an email to members with a link he will provide asking each member to submit opposition to the extended hunting season by Nov. 14.  He will attend the Pompey board meeting as well to make Onondaga County's position clear, that a decision on the opt out hasn't been made yet.  Probably won't affect this year, so we have to likely deal with the extended hunting regulation.  Nobody knows of anyone for the regulation.

New Business:    We will plan to stuff landowner envelopes at the Oct. Board meeting on the 27th. Gary will address getting pancake tickets, Tim R. will print insurance vouchers and Russ will print free vouchers & labels and get stamps.  We have enough envelopes.  Eugene asked about Applefest.  Brad's other group will handle parking.  Dave did say there is an issue with he lady that does canine security.  He will let us know if she can't do it.  We may be able to do it and get $900.  Mickey asked about liability, which needs to be addressed.  Would require 2 people for 2 nights from 7pm to 6:30am.  Chris O. asked about a booth.  Dave said it wouldn't be an issue and no cost.  Would require a table and pop up tent, which means it wouldn't be in the main exhibitor area.  No raffles, but could sell apparel.  Eugene found out Pompey R&G is booked for the planned Kick-off dinner date, so nee to move.  Likely to be first Sat. in December.

Next General meeting 13th Oct.

Meeting adjourned.

 

General Meeting Minutes

Date:     9/8/2021

Meeting was called to order at VFW.  Food was served.

1 Reading of Minutes:  Minutes from 4/14/21 General Meeting were read and no corrections.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:   Balance on hand as of 8am today: Checking $8,228.87, Savings $31,014.23, Cash $15.64, Total $39,258.74 with no outstanding checks.    Recent major income NYSSA membership $120, NYSSA Super raffle $502.50, Onondaga Cty 70% $16,329.60 and NYSSA membership $162. Recent major expenditures since last meeting were PB Sprockets $831.36, Gator clutch and tires $557.00, Signs $479.40 and Tucker belts $4,590.12.

Safety Officer Report:   Not present.   Trails are closed.

Trail Master's Report:    Not present.  Lumber was ordered for bridges and 250 stakes were ordered.  2-3 bridges need redecking (RT 80, Driscoll's and in Lafayette).  Not sure if we will get lumber so this can be done before deer season, only 3 weeks.  The new belts were installed on the Tucker and axel leaks fixed by Tim R., Gary and Russ.  Special thanks to Tim who did the bulk of the work.  Sprockets and some hydraulic line work still needs to be done on PB.  Gator is good, new belt and new front tires.  Oil /filter still needs to be done.  Brian talked to Ken Johnson about issue with his neighbors and didn't go as well as hoped.  Brian and Gary walked the property with the issues.  There are two options being considered.  The neighbors put big berms up blocking the existing trails.  Still needs attention.  Also need to look at ravine on Ken Johnson's to see if all the rain caused any washouts.   Standing corn and then manure spreading prevents any trail staking before hunting season.

Assistant Trail Master Report:  S53 is in good shape, but always subject to change this time of year.  There is some equipment work that needs to be done in groomer barn.   Highland Forest has a huge washout, but the park is supposed to resolve it as it is very dangerous.  Need to follow-up shortly to make sure it gets done.  There are some deep ruts from bringing previous equipment between washout and Deruyter.

Vice President's Report:  Nothing to report.

President's Report:    Nothing much to report      County Mtg. - None yet.  We did get a new treasurer for OCSA to replace John Russell and he got us our 70% check quickly when contacted.  Nothing new about the expense tracking system.  Assume a bomb will be dropped on us at the annual mtg.

4 Committee Reports:  None

5 Old Business:    Chris tried to contact Dave Knapp about Apple Fest, but no response.  Not sure based on current Covid situation that it will even occur.  We did do meat trays for the Way family for about $130 for their celebration of life.

6 New Business:    Annual meeting is coming up on 10/2/21 at On Center.  Russ and Eugene are attending and anybody who wants to go as a voting delegate.   Discussed what goes on at mtg.  Don't expect a big attendance.  Registration ends 9/27/21.  Toggenburg trail will be closed and there will be no parking there.  Assume Heritage Hill will get more business as that is only place for a good meal in that area.  Still no resolution on Heritage Hill Trail.  Thought was we should ask Dan to use his equipment to make trail wide enough for groomer.  Kevin asked if we should ask Dan for money if we groom it.  That brings up other issues.  We still need landowner permissions if we will be involved.  People are going to use that trail even if we don't do anything.

Lafayette Inn is under new ownership.  Still can park there.

Planning on a board meeting on 9/22 at the Groomer barn at 7pm.  Hopefully we can determine if we have lumber by then and have a work day on Sunday 9/26/21.

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 

General Meeting Minutes 

Date:     4/14/2021

Meeting was called to order at VFW.  Food was served.   

1 Reading of Minutes:  Minutes from 3/10/21 General Meeting were read and 2 corrections were noted (date and missing some text on printout).  Minutes from 3/24/21 Board Meeting were read and no corrections.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $8,978.08, Savings $21,012.00, Cash $125.63, Total $30,115.71 with two outstanding checks ($125 donation to Pompey R&G Club and $940 for Super Raffle).  Available balance of $29,050.71.  Other large expenditures since last meeting were $250 for gate, $170.60 for LED lights & $121.19 for LED light bar for PB260, apparel Logo fee $150 and apparel order for $532.

Safety Officer Report:   Not present.   Trails are closed.

Trail Master's Report:    Not present.  Some trails are still up.  Old RT80, between Bailey Rd and Goodrich Rd.  Chris Ossevoort didn't get Brian's number.  Gary and Tim did a bunch on Easter and Brian picked up the piles.  Need to check Heritage Hills.  Trail there is still up in the air.  NYSSA won't approve any new trails this year.   No date set for moving equipment.  Needs to dry up so we don't destroy Tim's lawn.  Russ and Tim made up a support bar, welded it on, painted it, installed LED Light Bar and wired it on PB260.

Assistant Trail Master Report:  On the holiday hunting season extension, Dave Knapp didn't understand how much resistance there is to it.  He will bring it up to the other senators in their monthly meeting in a sensitive way.  That week is a big deal for all other outdoor sports.  People need to call in and voice their displeasure.  Maybe we should put out an email to our members with contacts.  Kevin will come up with something for Russ to send out.  Hunting season is already too long and dogs have been shot.  We aren't going in till January 2.  Season is closed for a few days in between which is stupid.

Vice President's Report:  Gates are closed and locks.

President's Report:     Who is the contact for Applefest?  It is easy money if we can get in.  Membership was about normal at 228.   SR drawing is 17th and John Russell is gone the day after.  There is no new contact for OCSA.  Tim submitted the expenses and we are almost $42k and we only can get ~$24k so we are good if sensitive stuff isn't accepted.  Phase I and Phase II need to be done.  Raffle tickets are turned in, thanks Russ.  NYSSA will only have 3 in person meetings this year.  they save lots of money doing virtual meetings.  Apparel is in and needs to be picked up from Nancy with a receipt and checked out by Becky before distribution.  Need to get money from RT who added to the order.     County Mtg. - .

4 Committee Reports:  None

5 Old Business:    None.

6 New Business:  Russ asked about paying the charities.  A vote was taken to pay the same 5 we did last year.  The two after proms still won't get paid.  Gary suggested we increase Lafayette VFW amount and it was agreed to increase to $150.  Still want to do something for Way family.  George graduates basic this week.  We need a new truck as frame broke on Toyota and we only have the gator.  Another gator isn't cheap.  Gator clutch has an issue, which needs to be addressed.  Maybe we should take it to someone.  We haven't spent much on repairs.  Need tires as road travel is wearing the fronts.  Maybe we need a trailer.  Some clubs have a trailer for gator and it has racks for stakes.  We also need a larger trailer for tractors / wood. / etc.  We need lumber for 3 bridges for next year (Driscoll’s, RT80 and Meeker Hill). Need to be careful talking to DEC as they may say there shouldn't be a trail there at all.  Land is owned by Town Supervisor.  Could use a bridge at junction of S53 so we don't go on road.  Probably a wet land issue.  Maybe we should move junction up S53 where farm road is but then you cross road twice so people will probably use the road still.  Have a trail closure issue in Lafayette.  Received a letter after Thank you post card was received.  Brian and Gary walked it.  May have to cut a 200 yd trail to bypass, but need permission. Brian says the town of Lafayette puts out a newsletter and should we advertise in it.  No board meeting this month so next meeting is after Labor Day.  People asked about fund raisers like a grass drag.  Insurance is a big issue anymore.  We will do something in fall.  Maybe we cater with a food truck, which is much less work like Doug's Fish Fry or Limp Lizard.  Chris Ossevoort wants to do a booth at Applefest.  Maybe sell shirts or give away something (maps, Cousy’s, etc.).  Didn't get our welder yet.   Luke can weld the blade on."

Tom Biruk talked about Truxton club.  Chicken BBQ coming up.  Put new tracks on their 1992 Tucker.  They have more miles and more members than we do.

Club Activities:

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date:     3/24/2021

Meeting was at the Groomer barn and food was provided.  Had a few members attend along with a few board members.

Secretary:  No minutes were read, see website.

Treasurer:  Current Balance $9,964.09 plus $345.20 from Madison County 70% we got today minus $77 food expense for meeting.

Safety Officer:  Not present.  No report.

Trail Coordinator:  About half the stakes / signs are picked up.  Discussion on who and when various sections will get done.  Gator is our only vehicle now as Toyota frame broke.  Chris volunteered to help in Lafayette.  He needs to get in touch with Brian Hait to coordinate.  Todd Fillenger and crew picked up a lot Joe Schmid picked up a pile.  Junctions still need to be picked up.  Field north of Bardeen is done, but from hedge row to RT80 can be done.  Colton Rd to Rt 20 needs to be done.  Need to close gates and install pins on damaged gate.  Have new locks for big Deruyter Bridge.  No work day needed for trail take downs, but work at barn is needed.   Can't do any moving of equipment till it dries up so not to make to big a mess of the lawn.  Tim painted the Tucker drag.  Other two need to be done, as well as the blades on groomers.  Be careful with stakes as county plow had to push a pile back off the edge of the road.  Need to get lumber (Dan Dancks) and stakes (300 from Oran Milling), plus a big $600-700 sign order.  Gary got a price of $185 each for Tucker belts so will be less than $4K.  Also, need a couple sprockets relined for little PB.

We will need new nuts for the grousers with the new belts.  Signs and stakes taken down will have to be put away.  We have stakes / signs at multiple locations now,  which is fine.  Tim thanked Russ for putting out the landowner thank you post cards. We might be bombarded with pancake ticket costs as landowners may have up to 3 years of accumulated tickets.  We spend about $800 to $1000 in normal years.  Should we be dating the new tickets?   We don't want people to be turned away.  We also have stakes on the Heritage Hill trail that Dougy put up that need to be taken down.  Still have landowner issues for a trail from either direction.

Assistant Trail Coordinator:  Kevin needs to be reimbursed for money he gave Dave Gillis when he used Dave's equipment to put culverts in and the track came off the Bobcat.  A vote was taken and approved.

Vice President: No report

President:  County Meeting:   Was a zoom meeting.  Issue with Onondaga 70% funds, so will be 1-2 months yet.  On the hunting season extended season issue that was railroaded in, Onondaga County did nothing to oppose, but the other counties did send in resolutions.  Madison and Wayne counties have signed resolutions opposing the hunting season change.  Kevin is working with John Rybinsky, Dave Knapp and Roseanne, they are coming up with a document to oppose this for Onondaga County.  These counties are trying to opt out of the season change.  Not sure NYS would allow certain counties to opt out.  Some people proposed allowing snowmobiling just at night during that extension, but not a good idea, too hard to enforce.

Old Business:  Apparel order was submitted to sign Solutions.

New Business:   

Bills were paid.

Last / next General meeting 14th April.

Meeting adjourned.

 

General Meeting Minutes

Date:     3/10/2021

Meeting was called to order at VFW.  Food was served.

1 Reading of Minutes:  Minutes from 2/10/21 General Meeting (Zoom) were read and no corrections.  No February Board Meeting.

2 Presentation of Resolutions:  None

3 Officer Reports: 

Treasurer's Report:   Balance on hand as of 5pm today: Checking $11,357.55, Savings $21,011.47, Cash $232.62, Total $32,601.64 with two outstanding debits ( $75 for Char500 submittal and 1274.45 for fuel).  Available balance of $31,252.19.  Only large expenditure since last meeting was $1274.45 for fuel.  We rec'd a direct deposit for $618 from NYSSA for memberships.  Federal 990 and NYS Char500 tax forms were completed and submitted.

Safety Officer Report:    Trails are now closed.  Sled burned up on trail but was removed fairly quickly.  Couple of complaints about riding off trail / property damage and noisy mufflers.  No other reported issues.  Etiquette wasn't great as people parked on trails in the way.  People were riding up on hay bales.  People following groomers were tearing up the trails.   Probably due to a lot of riders that normally go north on our trail system this year.  Overall a great season and lots of positive comments about our trails.

Trail Master's Report:    We opened our trails January 20th and closed our trails on march 10th, 49 consecutive days open.  A record for us in many years.  280 hrs. grooming (normally in low 130+ range).  Minimal land owner issues.  Had a complaint from John Sheehan on S53 about people off the trail and might be related to noise issue.  Kevin followed track and left a note about no cans allowed on our trails.  Tim's neighbor had issue with sleds going off trail and signs were put up.  At end of old rt 80 looks like bolts holding gate were bent and gate was bent, possibly from blade or drag.  Potential landowner problems next year, some  survey markers in Woodford's woods, Zink's who passed, George Peter's across from Zink's, on Meeker Hill Rd. where Brian 's feeder trail was ended up being posted so he had to trailer and for sale signs up.  Equipment breakdowns:  PB 260 always made it back to the barn (110 hrs.), PB 150 (70 hrs.) and Tucker  (100 hrs.) had a couple issues, mainly grousers on Tucker.  Trail expenses, expected 70%, but not yet.  Stuff really need:  lots signs needed, some custom ones needed to, need new switch on little pole saw, need deck lumber ( Driscoll and Toggenburg bridges need redecking, probably larch), need sprockets on PB150 ( need 2 - $1700 new or $800 relined), need paint, need serrated blade on PB260 ($300).  Stuff we would like: headlights on PB260, LED on PB150, want new belts for tracks, probably 2 ply (about $1600 for Tucker).  Tim cut tracks off Tucker to narrow it up and hopefully prevent grouser breakage.  Only broke 1 after that.  Will need more grousers.  Things to think about:  Brush cutter ($5500, which is more than we thought)  on drag, most likely Tucker as it has more remotes,  Todd Fillenger bought JD tractor with a rotary one like the Highway dept uses.  They make a mess.  A trailer for hauling tractors and wood.  Ron has a 4 place aluminum snowmobile trailer sitting there.  PB260 drag doesn't clean out well and should be modified, seems to be causing issues with groomer  as it is starting hard, etc.  Maybe sell it and get a deep snow drag. Tim think's a thank-you post card should be sent out like we did before with all the new people.  Tucker has an issue with passing gear which has to be engaged manually.  Have issue with some hydraulic cylinders and axle/transmissions leaking.  Steering issue with Tucker.  Like to take the blades off for the summer to prevent tripping on.  Take all tracks off, easier to wash, grease, etc.  Paint drags.  Block heater issue and coupler issue on PB150.  Need a couple 12"" culverts in Ziggy's woods. Culvert issues in Highland, hopefully Highland can address.  Culvert in gravel bed.  Need to find what Tim hit with blade in Highland (maybe a root) and correct. Need some Snowmobile only signs. Had a couple tracked UTV's on the trails.  Hard to control.  Some clubs groom with them.  Need to be very careful as they may be landowners.  Same thing with the fat tire bikes on the trails.

Assistant Trail Master Report:  Not present.

Vice President's Report:  It was a great year.  Thanks to everyone who helped out.

President's Report:     County Mtg. - Had an issue with our GPS data not being recorded on all trails for 2019, but that is resolved.

4 Committee Reports:  None

5 Old Business:     Becky has worked hard on the apparel.  We have orders for 17 pieces, but pricing was based on 50 pcs.  Need to figure out what to do, may cost people more than they paid.  Need to pay Nancy for logo $150, no scarf or helmet).  Still working on embroidery option.  Might be a digital logo at Ron's buddy, who is a member.  Need to find a way to order online.  Do we want to order some to sell?  We have to front money then, which we already did for logo.  Need to get more youth involved.  NYSSA raffle is coming up.  Need to get our tickets and money in to John Russell as drawing is April 17th.  Still working on something for Way family.  Somebody stole Knoxie and Toggenburg signs.

6 New Business:    We will have a trail pickup day.  Some are already covered with manure.  Charities, probably won't do proms again.  Pompey R&G Club is doing a book for Clear Path for Veteran's.  Do we want to advertise for $125 (business card size)?  Vote was taken and approved since they always help us out.   Farm Days is still on at Heritage Hills.  People are working on maybe doing a trail off S53, would be long and require many stakes (only need 1 more landowner).  We would have to get it funded for us to mark it.

We will have a board mtg, 7pm on 3/24 at groomer barn (1536 Hills Rd).

Club Activities:

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 

General Meeting Minutes

Date:     2/10/2021

Zoom meeting was called to order online.  Had issues getting some people on.

1 Reading of Minutes:  No Minutes from 12/9/20 General Meeting were read, but are available on website.  No December Board Meeting and no January meetings.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $12,445.31, Savings $21,010.98, Cash $506, Total $33,962.29 with one outstanding debit for $645.  Large expenditures since last meeting were $860 for fuel and $645 for Tucker blade repair.  We rec'd a direct deposit for $1,146 from NYSSA, our ONON 30% check for 6,988.4 and 270 in donation (includes a couple rescues).

Safety Officer Report:    Trails are open.  Had a girl go in the creek (she was ok besides cold and wet, took her home in groomer and towed sled out) and a bunch of other knuckleheads too, going in ditches, running into snow fences and taking out road crossing signs.

Trail Master's Report:    Broken belt on little Bully.  Tim R. found the wiring/electrical  issue on Little PB and fixed it.  Dip stick is out and blew oil all over, so needs to be cleaned up.  Tucker has some broken grousers (one was repaired on the trail) and a broken belt.  We are getting low on the new grousers we made last year so we should make some (10-20) every year.  Big PB has an ATF leak and had to add a gallon +.  Blade is done for Tucker and needs to be put back on.  Won't groom again until Friday or Saturday night.  Will be working on equipment tomorrow night.  Drags and groomers need greasing.  Need to plan for new drive sprockets on little PB next year.  Need to do something with belts too next year.  Tim says we shouldn't use danger signs, just caution (don’t want to admit something is dangerous from a legal standpoint).  We are 150 hrs. grooming already this year.  Way over on meeting expenses.  Need a couple culverts in Ziggy's woods.  Should discuss getting a trailer.  Kevin is willing to kick in $500 and maybe others too.  What happens to trailer if club folds?  Got a call from forester from Shackham on loud exhaust, wondering what our stance was.  He will be writing some tickets.  He said to charge more for tows.  Need a big sign order.   Brian suggested putting $500 towing signs on drags.  Brian offered to ride in groomer.

Assistant Trail Master Report:  Not present."

Vice President's Report:  Gary towed car out on Morgan Hill and we got $200 donation.  Thanks Gary.

President's Report:   Tim and Kevin have been grooming a sledding area off Herlihy Rd and we have gotten a lot of good press.  Complaint for closed trail to the nest which people are riding on and Eugene talked to the owner. Heritage Hill is still an issue.  People are riding the roads.  Not our issue right now.    Think mileage rate will be the same as last year.   70% should come out within a month.  No forum this year.   County Mtg. -

4 Committee Reports:  None

5 Old Business:       Becky has order form almost done for apparel.  Stuff won’t be cheap.  T-shirt - $13, LS T-shirt - $19, sweatshirt/hoodie for $32, a heavy hoodie for $54.  Will work on embroidery too.

6 New Business:     Need to remind people we tow that it is a donation.  Also need to be careful we don't do damage to vehicle as we aren't insured like a wrecker.  Eugene is trying to do something for Way family where wife died due to COVID-19.  Russ has been working on taxes.  Waiting for online form to become available.  Eugene got an interest form from M&T.  Question was asked about helping out the Tully club who has a Go fund Me page.  They need to learn to live with what they have.  They raised over $1200 so far.  Lafayette Optimist Club asked us to partake and we decided not to with the COVID-19 situation, but would be willing in the future.  Question was asked about Farm Days at Heritage Hills as well, decided we should look into the opportunity.

Club Activities:  Would have been a great year for a hotdog roast but not with COVID-19.  No sweetheart ride either.

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 

General Meeting Minutes

Date:     12/9/2020

Food was served and meeting was called to order at Lafayette VFW.

1 Reading of Minutes:  Minutes from 11/11/20 General Meeting were read.  No corrections.  No Board Meeting.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $5,941.23, Savings $21,009.49, Cash $359.99, Total $27,310.71 with one outstanding check for $124.99.  Large expenditures since last meeting were $1710 for poles/trucking and $760 for Larch lumber.  We rec'd a direct deposit for $546 from NYSSA.

   Safety Officer Report:    Trails are closed.   Question was asked about training for kids.  We still aren’t certified and piggy back off Toad Hollow.

Trail Master's Report:    We sent out 200+ insurance certs and got 8 or 9 back.  Gary took care of new owner info on Vincent Corners Rd.  Brian took care of one on Rt11 and Meeker Hill Rd.  Jackson property sold and new owner wanted certificate.  Its a hassle every year to print out certs, labels and vouchers, get stamps and envelopes and stuff them.  However, it seems important and well worth it to keep on top of the landowner changes.  Easier than stopping to see each one.  No trails marked in Lafayette except stop signs around church and west of Lafayette Rd.  We are missing some junction signs and need to locate.  Lots of pruning is required on trails.  Pompey Mall is marked, but may have an issue with new strawberries.  May require snow fence.  Some trial marking done south of Pompey Rod & Gun Club.  Three fields north of Rt 80 are done.  Other one needs  some decking and new poles next year.    Air strip still needs to be done.  Shackham is done.  They dug out fill for parking lots which left a hole and there is logging going on.  Towards Fabius, only from Milk Plant to Woodford woods is done.  Beehive to S curves isn't done until hunting season is done.  Other side of S curves to Tim's and down to Toggenburg Rd is done.  Gary checked out the power lines.  Donny Newton is good for the season.  Gates are still closed as well as Millers.  We did get our utility poles.  Some clubs wanted some for $350, but these are bigger poles and would cost $500-600.  Bardeen and Milk Plant bridges done.  Patched up one towards Lafayette.  Equipment - Kevin topped off fluids in  Bully's.  Nothing else has been done on Tucker since pods installed.  Need 3 guys to do tracks.  Need to do brakes on big bully.  Little Bully needs a broken track belt fixed.  Gator belt is dead.  Tim got a new one. Will need front tires next year. Saws are good.  Need to get pole saw from Mickey.  Should get 30% from Cortland in a couple days.

Assistant Trail Master Report:  Not present.  S53 is marked.  Needs some pruning and  there is a large tree down by the school bus.

Vice President's Report:  Nothing.

President's Report:         County Mtg. - There was a virtual meeting, but people couldn't get in.

4 Committee Reports:  None

5 Old Business:     Heritage Hill Trail.  Lots of discussion on trail location.  There is a landowner issue and trail will need to be changed from where people have previously ridden.  It should be shorter.  May have issues with golf course too.  Who covers damage?  May need some High Tensile signs and should ask Dan to buy them (give him a picture of current ones to match).  Hopefully new trail will eliminate the narrow trail issues.  Need to get names / addresses of all landowners and send forms.  Nothing new on apparel as lady was off till 12/5.

6 New Business:     Some new members, Mike and Michelle Pavone are here tonight.  They bought Bruce cooks homestead.  No Board meeting this month.  New Covid restrictions may prevent us from having mtg next month at VFW.  Jim Rolf sent an email.  Hunting season extension was killed and reservations for forum are being taken.  Election of Officers.  Tim Horst and Chris Ossevoort received no new nominations.  George needs to be replaced on Board.  RT was nominated by Ron, he agreed and it was 2nd.  Vote was taken for RT and approved.  Jeff made a motion to reelect all other current officers and it was 2nd.  A vote was taken and was approved.

Club Activities: 

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

General Meeting Minutes                               

Date:     11/11/2020

Food was served and meeting was called to order at Lafayette VFW.

1  Reading of Minutes:  Minutes from 10/14/20 General Meeting were read.  No corrections.  Minutes from 10/28/20 Board Meeting were read.  No corrections.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $8,345.31, Savings $21,008.62, Cash $399.99, Total $29,753.92.  We have a need for poles ($4000) and PT lumber ($1000) for planned expenditures.

Safety Officer Report:  Not present.  Trails are closed.

Trail Master's Report:   The 3 landowner issues are still there.  Gary talked to a guy on one between Knoxies and Lafayette.  No new owner yet but we are good for this year.  Brian Hait talked to new owner in Lafayette and we are good there.  Should be ok with shooting range guy.  Can't cut trees there to widen trail for tucker.  Walt Dixon was happy with the work done on his property.  Guy across the street contacted us and wants trail moved, but he isn't the landowner so no change.  A couple more insurance certs came back undeliverable and need to be checked out.  Also need to talk to new owner on Vincent Corners Rd.  Had good turnout for our two trail work days.  Got some stop signs up and 20% of trails are marked.  Winch is in the Gator and Eugene had a need to check it out.  Tucker is mostly back together except tracks, which need some work.  Air compressor for locking differentials is installed and functional.  Tim can't wait to try it out.  Don't think differentials are full of fluid. Chain and pole saws need some work.  Tim signed paper for Cortland County Association.  We have 3 miles in Cortland Cty, 1.1 miles in Madison Cty (HS) and 58 miles in Onondaga Cty (19 HS).  We may be losing 20%, so need to budget ourselves.  Still looking for telephone phones.  Need to do something.  Tim found 25+ poles in PA and we need a decision tonight, ~$1100 for poles and then trucking.  Chris says he and a buddy are willing to take trailers to pick them up.  Vote was taken and approved if new pictures are good.  Narrow bridge in Deruyter may need some work.  We also need some PT lumber.   Bardeen bridge needs work.  A donation drive was brought up and Tim has already talked to some places.  He found some cheap untreated lumber, but probably not worth getting.  People say larch is better than PT.  It is available from D&D.  We agreed we should try some boards.

Assistant Trail Master Report:  Not present.

Vice President's Report:  Nothing.

President's Report:         County Mtg. - Onondaga has some high-ranking officers who are planning to retire.

4  Committee Reports:  None

5  Old Business:     Chris Ossevoort's wife offered to help with apparel.    Eugene is contacting lady.  We may need to do something / training about sexual harassment.  Other clubs have a form to fill out if there is an incident.  Need to make a decision on Heritage Hill Trail, will we take ownership & sign it properly or bow out.   Not likely to get any funding for that trail.  Dan Paladino is a landowner and could cause issues with an existing trail if we don't do it.  After some discussion, the feeling is we will take ownership.  Need to get sheets signed by the landowners.

6  New Business:     Need a nominating committee for election of officers next month.  Tim Horst and Chris Ossevoort volunteered.

Not sure about need for Board meeting this month on day before Thanksgiving.

Club Activities:

7  Payment of Bills:    Bills were paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes   

Date:     10/28/2020

Meeting was at the Groomer barn and food was provided.  Had a few members attend along with a few board members.

Secretary:  No minutes were read, see website.

Treasurer:  Current Balance $8055 minus food expense for meeting.

Safety Officer:  No report.

Trail Coordinator:  Got some returned landowner certs.  Remove Patrick Mohr from our database.  Also have some 3 potential trail issues with new landowners.  Martin Goettsch moved to Florida.  Still don't know who bought Zink's.  Third one is near Toggenburg and one near the gun range guy in Lafayette.  Gary ordered signs for Trail Numbers at road crossings.  Tim Horst did a lot of brush hogging.  Gary did road signs to Tully.  We need to decide what to do with telephone poles.  Tim Horst is supposed to look at poles another club is getting which we may be able to get some.  NJ guy had 14 left for $450 each.  We also need lumber for decking.  Need to inspect all 28 bridges.  We have all the stuff for the winch, so that can be worked on.  Toyota is about dead, so need something else next year.  Work day this Sunday and next.  Need some sign screws (Gary to get some).   Getting short on Stop signs.  We never made the post pounders we had talked about last year.  Everybody likes something different.  Need to make sure we can get into properties on Sunday.  Tully should be Ok and RT80 to the Groomer barn.  Lafayette and Toggenburg are no good now.  We need to change fluids in everything.

Assistant Trail Coordinator:  Talked to Dave Gillis and we can use his tracked Bobcat to set the culverts on S53.  there is fill there.  Dave Schreiber will be doing the Stop signs on S53 again.  Need to do some tree removal at back of quarry.

Vice President: No report

President:  County Meeting:  We probably need to do some training for sexual harassment.  Bunch of big wigs are planning to step down at end of year.

Old Business: 

New Business: 

Next General meeting 11th November.

Meeting adjourned to work on reinstalling axles on Tucker and winch in Gator.

General Meeting Minutes

Date:     10/14/2020

Food was served and meeting was called to order at Lafayette VFW.

1  Reading of Minutes:  Minutes from 9/9/20 General Meeting were read.  No corrections.  No Board Meeting since last General Meeting.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:   Balance on hand as of 5pm today: Checking $8,096.94, Savings $21,007.73, Cash $390.00, Total $29,494.67.  No major planned expenditures.  Just rec'd two bills for around $200 and $30 membership income.  We did pay $2500 for the Walt Dixon excavation, which did occur after all. Safety Officer Report:  Not present.  Trails are closed.

Trail Master's Report:   Ronnie said there is a culvert that washed out that needs repair.  Insurance certificates were printed.  Only one known landowner change by Toggenburg, but don't have info.    Need to service all groomers.  Tucker axles need to be cleaned, painted and reinstalled, along with pump system for diff. locks.  Tim Horst did some bushing in Beehive, etc. and wants to do some more.  Have to be careful as hunters may not want us in some areas.  Need to check first.  some discussion on what has been done already by landowners and what remains.  Tim looked at the steel I-Beams and probably not worth pursuing.  Not sure what is going on with Heritage Hills.  Not sure Dan really has permissions.  They are putting in a road for Farm Days.  Might make it easier for a trail if that could be used.  Do we need a sign saying leaving our system so we aren't liable? Tim has computer issues.  Need to put insurance and excavation in the Trail Grant system.  Need to setup Tim Horst on system.  Been looking for poles and most we have looked at are small or bad shape.  There are some 51 ft ones on FB MP in NJ which are new @$500/ea.  Are they something we should pursue?  Need to get more info from guy (size, availability) and cost of trucking, probably $800-1000.  Maybe look at old 53' trailer frames.  We have 3-4 bridges that need work.  Going to need PT lumber as well.

Assistant Trail Master Report:  Not present.

Vice President's Report:  Nothing.

President's Report:     No county meetings.   One coming up next week for Onon.  Eugene and Russ attended Madison County meeting.  Talked about same issues including DEC hunting proposal.  Russ mentioned they only had 10 people with the 2 of us and they are applying for 501C3, taking $12/miles from clubs 30% checks to pay for it.  Not sure if that is all they are taking as we usually pay $100.    County Mtg. - None yet.

4  Committee Reports:  None

5  Old Business:       Someone needs to pickup getting apparel as Eugene is swamped at work.  Would like to be able to have individuals order their own stuff, maybe from our website.  Need some new designs / graphics.

6  New Business:   We lost our $1000 income from Applefest as it is cancelled.  Not sure if Heritage Hills will be looking for parking people for the Farm days in August, but they are cheap and have already been contacted by 4H club.  Everyone needs to sign in.  Planning on 11/1 and 11/8 trail workdays.  We will be stuffing envelopes with landowner insurance certificates, free vouchers and pancake tickets after the meeting tonight.  Tim printed insurance certs., Gary got envelopes & pancake tickets printed and Russ renewed / printed free membership vouchers and got stamps.

Plan for a Board meeting this month on 10/28, maybe at the Coalyard.

Club Activities:

7  Payment of Bills:    Bills for website and liability insurance were rec'd / paid.

8  Adjournment:  Meeting was adjourned.

 

General Meeting Minutes

Date:     9/9/2020

Food was served and meeting was called to order at the Groomer Barn.

1  Reading of Minutes:  Minutes from3/11/20 General Meeting were read.  No corrections.  No Board Meeting since last General Meeting.

2  Presentation of Resolutions:  None

3  Officer Reports:  Treasurer's Report:   Balance on hand as of 5pm today: Checking $11,166.94, Savings $21,007.00, Cash $390.00, Total $32,563.94.  Plan for $2,500 in excavation in Lafayette.  Received refunds for all forum expenses.  Did receive Onondaga County 70% check.  Received 3 thank you letters for our donations.

Safety Officer Report:  Not present.  Trails are closed.

Trail Master's Report:    Not present.  Brian Hait sent a message saying excavation in Lafayette at Walt Dixon's has not and will not occur this year.

Assistant Trail Master Report:  Nothing new to report.  Invited John Rybinski (see new business).

Vice President's Report:  Nothing.

President's Report:     No county meetings.  We did get a proxy to vote for fiscal year date change and changes due to Covid, which we voted yes on.  We finally got our Onondaga 70%.  We have 3 bridges to work on.  Tim has a lead on some steel I-Beams, need to look at sizes.    We have to get the tucker back together.   County Mtg. - None yet.

4  Committee Reports:  None

5  Old Business:     Ball was dropped on the apparel.  Need to touch base with her again.  Need to find a way to order just what we want or have people order direct from her since she is local.  Eugene will put something out on the site's. It's been a couple years since we bush hogged.  Some discussion on what is required and when it can be done.  Tim has a commitment for a loaner tractor / bush hog.  We are good on stakes and signs.  We got our tax exemption confirmed.  Russ did the taxes back in March.  We need a trail work day.  Applefest is cancelled.  Brad Bush will no longer do walk-in memberships.  Question brought up about DMV closing some physical locations, but no one has heard anything about it.

6  New Business:   Kevin invited his neighbor John Rybinski to talk about the new proposed extension to the hunting season into January.  He explained it was not to control the deer herd as we are led to believe.  It is based on one DEC employee wanting hunting time during the holidays (he proposed it 5 yrs. ago and it died) and he now got a farm bureau to write a letter backing this proposal.  John has a local farm bureau that is against it and is looking for help from our club to help fight this.  We need to bring it up to the counties.  NYSSA may have to give a retainer to a lawyer to squash this proposal.  He thinks the DEC will back down easily if this is done.  We need to get Jim Rolf involved.

Club Activities:

7  Payment of Bills:    Bills for website and liability insurance were rec'd / paid.

8 Adjournment: Meeting was adjourned.

 

General Meeting Minutes

Date: 3/11/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 2/12/20 General Meeting were read. Corrections made to date and barn fund amount. Minutes from the 2/26/20 Board Meeting. No corrections.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Balance on hand as of 5pm today: Checking $8,141.12, Savings $11000.96, Cash $275, Total $19,417.08. Two uncleared checks for 168.32. Available funds $19,248.76. Did receive Madison County 70% $433.20 & Cortland County 70% $1013.04 checks, as well as EFT deposit for $630 from NYSSA for memberships. Received a letter from 2020 Utica Ride for Kids saying thank you for our donation made on behalf of Russ's brother.
Safety Officer Report: Trails are closed.
Trail Master's Report: Last Friday forecasts looked warm for 10 days, so decided to start taking down trails before they get covered with cow plop. Mickey, Tim and Russ took down about 1000 stakes and signs last weekend. Probably 2500 left. Woodford's woods to Tulley is done. Herlihy road is done and from Groomer Barn to powerline is done. Like to pickup the rest this weekend. Need to sort signs. RT is going to do by his house. Need a sign order, but no stakes. Have to pickup 250 stakes in a landowners barn. Groomers in good shape. No issues / breakdowns on trails this year. 106 hrs. of grooming, 390 hours labor on trail work (doesn't include any work on groomers, which is covered under the flat rate). Madison County (14 hrs. labor, 3 hrs. grooming) and Cortland County (21 hrs. labor , 8.5 hrs. grooming). Expenditures we are at $24,670 for Onondaga, way over on Cortland County with excavation work and good on Madison County. Want to buy some 4"" screws, maybe 25 lbs. and put on Madison County. Want to flip Tucker drive sprockets, little PB sprockets need to be relined, Gator and Scandvik are in great shape. Need to do some work on Junction signs, some have changed (3) and need to add some backers to prevent breakage. Need to talk to Dan at Heritage Hills and maybe get some reimbursement. Some discussion on Heritage Hill trail issues (no signage, water, high tensile fence, permissions, etc.) again. Need to close the gates on big bridge.
Assistant Trail Master Report: Not present.
Vice President's Report: Nothing.
President's Report: Nothing to report. County Mtg. - Next week
4 Committee Reports: None
5 Old Business: Forum: Ron, Gary, Russ, Mickey and Eugene are signed up. Mickey, Eugene and Russ have rooms. Got a packet in the mail. There are forms for submittal of nominations if anyone is interested (Dealer of the Year, Groomer Operator of the Year & Snowmobiler of the Year). Eugene got quotes from Nancy Abbott for apparel. Prices are a little higher, but she is a landowner and we will probably go with her as she is in Pompey. Hoody $28, Sweatshirt $22, Long Sleeve Tee $16, Short sleeve Tee $13, Hats ?? (Need to pick style/design). Need to come up with graphics desired.
6 "New Business: Question asked about club buying a trailer for lumber pickup, gator, tractors, telephone poles, etc. Lots of discussion of issues, buying vs. renting or contracting out, storage. People have trailers available. Physical damage issues discussed.
East View has a S130 skid steer (not tracked) taken on trade and might end up in the weeds. Needs a lot of work. Tim wants to buy it for moving drags, trail work, etc.
We miss people on our group texts and don't know who is sending sometimes. Eugene thinks we should try ""Group Meet"" which others use for texting. Can add delete names. People can remove themselves. Eugene will try to setup.

Club Activities: Tom Biruk from Truxton Club attended. They had a good Wiener Roast. They made money on their raffle. They have 86 miles of trails. Establishments on their trails: Long Branch, Solon Sportsman Club, in McGraw there is Empire, China Wok, Pizza & Mi Lecky's, Pool's Drive-In for pancake breakfast, Labrador Ski (swamp is very wet). They paid off their new PB groomer. They have 2 PB's and 2 Tucker's, plus an old one not on the rate list. No landowner issues (245 landowners). They have a meeting in April to look at tax maps because land changes ownership and they don't know about it.
Next Board meeting will be held on 3/25/20, possibly at the Groomer Barn."
7 Payment of Bills: Bills were paid.
8 Adjournment: Meeting was adjourned.

Board Meeting Minutes

Date: 2/26/2020

Meeting was at Shelly's and food was provided. Had a few members attend along with a few board members.

Secretary: No minutes were read, see website.
Treasurer: Current Balance $17585.17 ($6310.097 in Ckg., $11,00.09 in Groomer Barn fund and $275 in cash).  We have $83.32 in uncleared checks. Bills were paid. Random bank fee was for exceeding 50 transactions per month. Issues with Quicken and bank accounts was resolved. We are off $112 between total assets on 990 tax forms and quicken due to a check being left out in 2017 and since added. Will carry that delta forward and not resubmit 2017, 2018 and 2019 tax forms.
Safety Officer: No reported issues, even though some corners were blown. Somebody did go off trail and hit a culvert on Deruyter system. Some Snow Valley signs were removed, but don't know by whom. Some discussion on Deruyter clubs bridges as we received some calls on broken boards on the suspension bridge east of MADI101. They have multiple bridges to be fixed this coming year.
Trail Coordinator: Not present. All trails are closed. Got calls on bad drifts on S53 by the old quarry. Tim and Eugene fixed it when all 3 groomers were out last week. Had light issues on little Bully, which Tim corrected (shorted light). Have a broken grease fitting on Tucker rear pivot, needs repair. Eugene did ride trail to Heritage Hills. Trail currently sucks, no stop signs and hazard signs. RT says all permissions were granted. We need to decide to mark/maintain it next year so it is safe or put up signs on C5D saying you are leaving the LTR Trail System. Not able to groom it without excavation work or rerouting away from fence line and go through the woods. "
"Had issues with people going through construction area at Pompey Mall and not staying on our marked trail because it was hard to turn around. Eugene went to Pancake breakfast at Delphi on sled. Next year, need a sign on S53 showing the way and old bridge needs repair as it had holes. Probably should put some stakes along Goodrich Road so people don't go off bridge as there is no guard rail. We should be at our quoted for the year.
Assistant Trail Coordinator: Not present. Tim did clear a bunch of trees on S53 and took the Tucker up past the Delphi woods. People did ride on S53 last Sunday after trail was closed.
Vice President: Not Present.
President: County Meeting: 70% & 30% monies were received by Onondaga County, so we should see them in 30-90 days. 7 Fatalities this year in NY, only two on club trails. Memberships as of meeting were 44,459, which were up ($3.8 million vs. 3.5 million last year). Still trying to come with a flat mileage rate per mile, probably will discuss at forum. Eugene showed a mileage table by club. We have the most in Onondaga County. Some discussion on groomers, wondering how Chittenango has so many new tracked vehicles. Tucker will require major work in a couple years. We should make it mandatory that 2 people go out on a groomer as anything can happen to someone and Brian requested a grooming schedule at last meeting. We should make sure all groomers have proper PPE in them for removing trees on State Land."
Old Business: Micky and Eugene are signed up for the Forum. Forum is coming up and registration is much cheaper if done by end of month (only a couple days). Ronnie and Russ may go. Not sure about Tim and Gary. Looks like we missed a time for a Wiener roast. Need to set a date next year at first meeting and just do it.
New Business:

Next General meeting 11th March.

Meeting adjourned."

General Meeting Minutes

Date: 2/12/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 1/8/19 General Meeting were read. No corrections. Minutes from the 1/22/20 Board Meeting. No corrections.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Balance on hand as of 5pm today: Checking $8,867.59, Savings $11000.09, Total $19,867.68. No known uncleared checks. Fuel was delivered today, Tim has bill for excavation for $350 and Don Newton needs to be paid $1000. We got Madison County's 30%, $190.80.
Safety Officer Report: Trails are good, but some water. No reported issues on our trails.
Trail Master's Report: Couple landowner issues. Driscolls and Tim's neighbors complain about noise issues. All groomers have been out and no issues. Palladino put up a sign with a trail on it , which may be an issue with landowners as they don't have permission. Equipment is in good shape, but have a broken chain on one pole saw. Scandvik needs a toggle switch for the Beacon Light. Broke a grouser on Tucker and replaced it. Camera's work good. Need to put mirror back on big PB. Hit side of groomer barn again. Used 300 gal fuel so far. Were at $16,800 against our grant and should be over $18000 with the 2 excavations. Want to groom tomorrow night. Need to put a 50 amp breaker in groomer barn sometime for welder, which trips the current 30 amp. All the improvements are working well. Thanks to Brian for all his work with Walt and the reroute in Lafayette. May have to do some grading work in the spring to say thanks to Walt. May have some other issues for next year with landowners, but they are appeased for now. One tight area for tucker, but landowner said no to cutting big trees. Some other excavation's are required and may need DEC approval. Sleds are going down road and people's yards to Toggenburg, need to put up some signs. should have a Tog sign. Third drag was adjusted. A couple boards were torn off small bridge before big bridge, but boards were set back in and covered with snow. Tim was stopped on Scandvik. Told officer it was a utility vehicle and doesn't need to be registered. An officer who used to be in the club was adamant about this
Assistant Trail Master Report: Some trimming was done on S53. Beaver Dam was removed and water has receded. Still need to decide if we want a removable bridge. Also, culvert / ditch near school bus is getting bigger. Hard to get to, should be able to fill with snow. Kevin sent a text about an article about extending the deer season. Need to check it out for details.
Vice President's Report: Nothing.
President's Report: We got the 70% from Cortland and 30% from Madison. Still waiting on everything from Onondaga. Deruyter Fireman bought a Ranger with tracks for recovery of accident victims. They requested to use our trail for training. County Mtg. - Next week
4 Committee Reports: None
5 Old Business: Kelly from Bernard's Custom Logo's came in and discussed apparel / screen press / embroidery / pricing for items available. Minimum order of 12 pcs, which can be a combination of items. A hundred items reduce the costs by $2. Setup cost for each graphics. Other clubs are sending out emails to members to get orders and inflating the cost to make some income for the club. Need to check other companies, especially Nancy Abbott as she is a landowner. Eugene has sheets for forum. March 1st is deadline for early signup. Still don't know what classes will be offered.
6 New Business:
It was requested we come up with a text message or call list for grooming responsibilities at next meeting.
Club Activities: We still want a wiener roast. Need someone to organize. No steak bake Saturday, so no sweetheart ride.
Russ is looking at the taxes. Found some issues with tax info submitted. Need to research it. Question was asked about tax Exemption . We are using old number.
Next Board meeting will be held on 2/26 at Shelly's in Deruyter."
7 Payment of Bills: Bills were paid.
8 Adjournment: Meeting was adjourned.

 

Board Meeting Minutes

Date: 1/22/2020

Meeting was at the Lafayette Inn and food was provided. Had a few members attend along with the board members.

Secretary: No minutes were read, see website.
Treasurer: Current Balance $20,428.97 ($9,428.97 in Ckg. & $11,000 in Groomer Barn fund). Savings acct. was setup and is an overdraft fund for the checking. We have $975 in uncleared checks and we have about $1200 to deposit from Super Raffle and membership tickets/money which were sorted / counted. Bills were paid.
Trail Coordinator: Not present. We have a landowner issue in Lafayette (Hiltbrand on North road) who just bought the property. Brian Hait has been trying to contact him. No other issues as we aren't open yet, other than riders on the closed trail. Brian blocked off the trail at Meeker Hill with tape. NOTE: Brain did contact the landowner the day after the mtg. and we are not allowed on his property, so this trail will be closed until a solution is found. There is a tree down in Highland that needs removal. Pompey Mall doesn't want us coming in the back temporarily. Gary will block off the trail. You can enter from the road. Excavation done by Newton in Highland without real instruction. Need to get up there and look at it. Charging us $1000. We did build a bridge that was torn apart when a farmer moved it to clear the ditch. Telephone poles were purchased and used. We are always in need of more poles (min. 12"" dia., min. 20 ft. long), if anyone sees any or knows anyone (a bunker is available to store them in). It was suggested we put out an email to membership about this. Gary adjusted the blades on one drag and Tim / Russ / George did another, leaving one to go. A whole new driveline (3 shafts, 2 CV joints, 2 bearings, 2 couplings) were installed on the Gator as it was making lots of noise. There are grease fittings on the couplers that were never greased, but need to be."
"Trails are still closed. Lots of feedback / complaints about trails not being open. We have to think of our landowners and safety of the trails. There is a lot of debris and ruts. We bought some more PT lumber and Tim / George picked it up.
Assistant Trail Coordinator: Not present.
Vice President:  County Meeting:  Nothing much new from county meeting. Still don't have 70% checks, probably be March. Registrations are way down.
President: None.

Old Business: None
New Business: Club is looking into getting apparel, hats, hoodies, shirts, etc. Forum is coming up and we need to put a deadline on registration as it is much cheaper to do it early.

Next General meeting 12th Feb.

Meeting adjourned.

 

General Meeting Minutes

Date: 1/8/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 12/11/19 General Mtg. were read. No corrections. No board meeting.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Treasurer not present. Balance on hand $20,619.72.
Safety Officer Report: No snow, no issues.
Trail Master's Report: No landowner issues. Still haven't heard from new land owner in Lafayette. Brian to contact. Still have projects in that area. Had a good turnout / work day on 12/28/19. Deruyter: Signed Newton's, cleared trees / branches and fixed decking on a couple bridges. Still need work in Highland where washouts occurred. Current culverts are ok. Need to show Newton what needs to be done and need to contact Bill Aldridge. Bought more bridge lumber at auction, need to pickup. Morgan Hill: Signing is done, but there are some washouts which narrow the trail. RT's area: Still needs some signing. Zink: Ok for this year, not sure about the future. George's area: Rerouted / signed trail, beans still up. Need fill on a culvert. Move a boulder back in position on another. RT80: Washout fixed on culvert so it is passable. Received our new seedings signs, but not installed. Toggenburg: Bunk waste water causes high growth of cattails, they needed to move our bridge to clean it out and destroyed it. Need some telephone poles or I beams to build a new one. Tim checked on beams / "C" channel (at least $1k). If telephone poles, possibly could build bridge on trailer at groomer barn. Need to go measure and order material. Not sure if it is blocked off, could be a safety issue. Thanks to everyone for their help. Meeker Hill: Redecked bridge and it came out great. Lot of water in front of the bridge. May need to put a culvert in, but need lots of permissions including the DEC. Talked to Stone brothers about a culvert in Deruyter, they agreed to go down and put in a 30 footer when the ground freezes. Groomers all set. Gary adjusted scrappers on drag. Might need tires for one drag. Rode Scandvik, which ran great. Gator still at Brad Bush's.
Assistant Trail Master Report: Not present.
Vice President's Report: Got Raffle Tickets back from 45 people of the 275 sent out. Gary and Tim attended calling hours for Russ's brother and the grooming training class at Salisbury. They had 4 pieces of equipment there, some for sale. 15 years ago there use to be 40 pieces of used equipment. Got some info on some used Tucker rubber tracks, which Gary will look into. They had a 2008 tucker with Terra tracks and 1500 hrs on it for $86k. Nice machine. Turn sharper, better hydraulics. Our tracks have way to many bolts / grousers / belts and lots of maintenance. Rubber is the way to go.
President's Report: County Mtg. - Going to start charging clubs $100 if no one attends meeting from a club. Eugene has a conflict for next meeting, so need someone to go.
4 Committee Reports: None
5 Old Business: None
6 New Business: Tim brought up a charitable donation for Russ's brother who passed and it was approved for $100. Tim will handle. Eugene is working on some club apparel. Forum will be in Syracuse this year (and next) if anyone wants to go (contact Eugene). If you go, we ask you to be a voting delegate at the mtg. We get 1 for every 30 members. Will have info on dates and classes for next meeting or info is available online. A member may have a line on some free telephone poles.
Club Activites: Still want a hot dog roast.
Election of Officers: No call in nominations.  Russ Lewis was nominated for treasurer. No other new nominations. Russ was elected as new treasurer. Need to check if there are any issues with one person holding two positions, but it is doubtful. George Schmidt nominated for board member to replace RT. George Schmidt was elected as board member 1. All other current officers were approved to retain their positions, with current board members 1 & 2 rotating down one position to 2 (Mickey) & 3 (Doug).
Next Board meeting will be held on 1/22 at Lafayette Inn.
7 Payment of Bills: No Bills paid as treasurer didn't attend.
8 Adjournment: Meeting was adjourned.

 

General Meeting Minutes 

Date:     12/11/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1 Reading of Minutes:  Minutes from 11/13/19 General Mtg. were read. No corrections.  No board meeting.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:  Balance on hand $19,977.25.  Question asked if separate accounts were setup yet. Answer is no, but it will be done.  $11,000 needs to go in new account.  No outstanding expenses at this time.  NYSSA payments will be delayed.

Safety Officer Report:  Ron Campbell has agreed to be our safety officer.  Discussed the 2 fatalities that occurred already this year before trails were opened.

Trail Master's Report:  Haven't heard anything from landowners, which is good.  Trails are about 50% marked.  Didn't get culvert done with Shutte.  Can't mark rest of trails till hunting season is done.  Some discussion on trails that need to be marked.  Tim wants to buy some new signs for new seedings, which are required in many areas.  Agreed to get 8 signs.  We got lots of new signs.  Some discussion on getting some new post pounders, people like different sizes and shapes.  Kevin has an extra post hole digger we can have.  Russ got 64 Treated 2x6's at the auction, he and Gary picked them up.   Lots of trees on the trails that need to be removed.  Many bridges need attention, some new boards and lots of trimming since not much was done last year.  Still a lot of work on equipment in the groomer barn (tracks need to be tightened, some broken grouser bars).  Ice picks / bear claws are done.  Hydrostatic filters don't need to be done.  Tucker and 3 drags need to be greased.  Tires need air.  Gator headlight needs to be changed.  Should put a note on our FB and web sites thaat are trails won't be open till trail work and signage gets done, even if we have snow.  Only 2 junction signs are left to be put up.

Assistant Trail Master's Report:  Gillis still didn't install culverts for us.  Question was asked should we rent a tracked vehicle and do multiple culverts in a week.  Tim thinks we should contract the work out.  Kevin wants the gator on Sunday.

Vice President's Report:  Colton road trail is still unknown due to landowner death.  We have the super raffle tickets to send out.

President's Report:     County Mtg. - Anything parks needs to do hasn't been done, including anything with all the GPS data, so Interactive map isn't updated.  They have staff issues.  They need to have deadlines imposed.  No board meeting planned this month.   Money will be late from Onondaga county.  There are 58 prizes on the Super Raffle.  Rates for equipment will stay the same supposedly.  New phone app is out, but not ready for Iphone yet.  Costs about $5.  No Old Forge trails are shown on phone app as they are private.  Some discussion on laminated maps, Onon Cty opted out of making one.

4 Committee Reports:  None

5 Old Business:     None

6 New Business:  Question asked about elections.  Need to put a note out about nominations and vote at next meeting.  Need 11 people to vote.  Put this in meeting email to hopefully get better attendance at next meeting.  Tim Horst and Lew are the nominating committee.  Envelopes will be stuffed with Super Raffle tickets and letter tonight.  Should do a Weiner Roast this year even if we don't have snow.

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 General Meeting Minutes

Date:  11/13/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1  Reading of Minutes:  Minutes from 10/9/19 General Mtg. were read. No corrections.  Minutes from 10/23/19 board meeting were read.  No corrections.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:  No report / treasurer.

Safety Officer Report: Position is still open. Ron Campbell took the safety course.  Had 28 kids take the class on Nov 2nd.   Need someone with more mechanical knowledge next time and both a 2-stroke & 4-stroke sled to look at. If anyone else is interested in helping out, let us know.

Trail Master's Report:  Some discussion on Herlihy Rd / turnaround / house to be built / berm.  No trail closures.  Tim thinks that is a result of sending the pancake tickets / insurance  Certificates out early.  A few properties are changing hands.  Need to be careful when adding new landowners that we don't duplicate addresses.   At the end of Hills road, house hasn't been built yet.  Issue with Breese's in Delphi, Kevin talked with them and thinks we are ok.  Couple people passed, don't know new owners yet.  Had to move crossing at Driscoll's, no issue.  Had a good turnout for Trail work (Rosenburg, Schreiber, Hodge, Diligent, White, Compton, Gearity, Knapp, R. Clark, H. Clark, Schmidt, Donahue, Carpenter) and got about a third of trails marked.  Still have some crops in the way.  Have to wait for Dixon's and some of the other hunters.  Todd Shute checked out the area that needs work and questioned whether DEC needs to be involved.  Highland has over 100 hunting permits out.  Almost impossible to have the trails marked before the end of hunting season.  A few bridges need a couple boards.  Not sure what we have left for Pressure Treated lumber.  Still need some maintenance work.  Not planning to rent tractor / brush hog.  Need some more post pounders made and need sign screws.  Pompey Mall is supposed to be open in December.
Assistant Trail Master's Report:  No report.

Vice President's Report:  No report / President.

President's Report:   Nothing because county meetings moved to after our monthly meetings.  No board meeting planned this month.
4  Committee Reports:  No committee reports.

5  Old Business:     No word on Heritage Hills.  Palladino told someone it was marked and mowed.  Need to confirm.  There are some tight spots.

6  New Business:  Got some tables donated.  Need to decide what to do for chairs.  Question was asked about status of our Super Raffle tickets, need to check on where they are.   Need to pay for the website.  Tim had trouble posting stuff on the website.
Club Activities:  Want to do a Weiner Roast at some point. A suggestion was made for a group ride of some kind.  Steak bake fundraiser on Nov 2nd went very well.

7  Payment of Bills:   No treasurer, so no bills paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date: 10/23/2019

"Meeting was at the groomer barn and food was provided. Had a few members attend along with the board members.

Dave Knapp showed up and discussed the apple Fest. Thanked the club for helping with vendor parking and provided us with a $1000 check. Attendance was about 12000 on Saturday (some rain in PM) and over 15000 on Sunday. All the food vendors sold out except one. Thanks to Russ, Ron, Brad and Gary for doing this for the club. Plan on doing it again next year. Please support Dave on his re-election bid for county legislator. Question was asked about putting the check toward the groomer barn fund. It was agreed to do that. Need to get the separate accounts setup and find out if this money can be put into a money market account.

Secretary: No minutes were read, see website.
Trail Coordinator: We still are waiting for funding reimbursement for last year (~$23,000). Probably February at the earliest. Need to get accountability so these payments get done quicker by NYS Parks. We have about $9k for expenses between now and then. Had discussion on need for a tractor / bush hog (not really). Had discussion on what's involved with Phase I, Phase II and Phase III submittals. We got 4 landowner certificates back (Walton, Paonessa, Delong and Quinn). Some discussion on Trail changes. Need to go to Delphi and survey the situation. Greenwood road crossing has to move 300 ft to the north. Also, an issue in DeRuyter and one on Herlihy Road. Question about liability. NYSSA has settled claims, but never lost. Must mark hazards and mark trails to keep safe, especially for inexperienced riders. Discussed why Pringles was marked as it was in the past. Corn cutting is done and manure should be done in a week. Should be good to start " "marking after 11/1/19. Would be nice to put a bridge at bottom of the big hill in Delphi, need to discuss with family. Brian Hait to talk to Todd Shute about excavation work needed. Equipment is in good shape, but groomers need some maintenance work. Kevin asked Tim to do a punch list of items to work on. Need some springs put back on drags and greased. Need to check Delphi woods for trees down / other issues. Need to do something for shields around cameras.
Assistant Trail Coordinator: Still waiting for Dave Gillis to put in culverts on S53.
Vice President: No report
President: At county meeting, mileage reimbursement rates were given, but didn't seem right. NYSSA membership is at 10,200. No Artic Cat sled for Super Raffle, but there is a generator from Yamaha and NYSSA is putting in $5000. There will be a groomer class in Lewis County. The Salisbury one is probably better and where we usually go. New Parks commissioner and they are short staffed still so stuff will be late.
Treasurer: Current Balance not given. Bills were paid.
Old Business: None
New Business: Safety class on Nov 2 is full with 29 kids signed up. OCSA Kick-off dinner will follow in the evening. Please promote dinner. We have $500 in door prizes. Eugene will be looking into getting some club clothing designs. Do we want to buy chairs? Consensus was no at this time. Board meetings are OK at groomer barn, but parking could be an issue when there is lots of snow. Next meeting 13th Nov.

Meeting adjourned."

General Meeting Minutes

Date:  10/9/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1 Reading of Minutes:  Minutes from 9/11/19 General Mtg. were read. No corrections.  Minutes from 9/25/19 board meeting were read.  Correction on statement about free vouchers for all Knapps.  None for Betty and Ted.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:  No report / treasurer.  Balance on hand ~$19000.    $10k should be moved into groomer barn account.  Not many expenses coming up in near future.

Safety Officer Report: Position is still open but Ron Campbell agreed to help out.  If anyone else is interested in helping out let us know.

Trail Master's Report:  No report / Trail master.  We do have to move road crossing at Greenwood Farms per Tim.  Not sure to where.   We have minor issue at Tracey road.  Town isn't happy with some of the things we have done.   Need to get going on staking / signs, but corn removal and manuring is late.  We can do stop signs at roads.

Assistant Trail Master's Report:  No report / Assist Trail Master.  Kevin checked with Dave Gillis, supposed to contact us shortly when he is ready to put in culverts.  Do have a major issue to resolve in Delphi Falls with Vanerden property and new seedings.  There is a drifting issue with where trail was moved on Pringles property and we need to find out why it was moved.  Most people will cut corner anyway.

Vice President's Report:  No report / President.

President's Report:  Nothing because county meetings moved to after our monthly meetings.

4 Committee Reports:  No committee reports.

5 Old Business:     None

6 New Business:    Dave Knapp stopped in and asked if we were coming to work Apple Festival vendor parking.  We informed him we hadn't planned on it.  Russ volunteered and Ron agreed to help.  Maybe Tim H. will help.  No issues with County reimbursement.  Dave asked people to come out and vote.  Oneida County Legislature voted to setup a snowmobile season in the county.  Wasn't sure why.  Question was asked about Heritage Hills trail.  Need to stop there and find out if it got cleared.  Need to figure out where to have board meetings, as Knoxies now has Trivia night on Wednesday.   This next meeting will be at the groomer barn on 23rd.  Bring some chairs.   Question asked "Are we renting a tractor / brush hog this year?"  Assume yes.
Club Activities:  Steak bake fundraiser on Nov 2.  $16  Safety class during the day.  Not doing head count anymore.  Ordered 225 steaks.  Haven't run out before.  Get the word out and Eugene gave out some posters to put up.

7 Payment of Bills:   No treasurer, so no bills paid.

8 Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date:  9/25/2019

Food was provided at end of meeting.  Had a couple members attend along with the board members.

Secretary:  No minutes were read, see website.

Trail Coordinator:  Need to find out about new owner of Zink property.  Newton is on board to help out with Highland excavation work when we get permission / timing.  Some discussion on various work needed.

Assistant Trailmaster:  Still need to get Gillis to put in culverts.

Vice President: No report

President: No report

Treasurer:  Current Balance $21,471. Bills were paid.

Old Business:  Landowner database was updated.  Free vouchers and Insurance certificates were printed.  Envelopes, Pancake tickets and stamps were procured.  Bulk of the meeting was spent stuffing envelopes.  Have a few issues to resolve for next year due to changes and landowner deaths & ownership changes.  Need to remove "&amp" from insurance certificate for Voice.  Need to add free voucher for Vilardi.  Need to change address on insurance certificate for Smithgall.  Need to add insurance certificate for Petter Skinner.    Remove free voucher for Fred Rose.  Palmer was removed from the list last year as they moved.  Remove wife Helen from John (Jack) Newton as she passed.  Remove G. Magolzivk from database as we hav no owner/address now.  There is no Ben & Jen Martino, should be Robert.  Add free vouchers to all the Knapps.  Change Marie Dow to Eric.

New Business:  None

 

General Meeting Minutes

Date: 9/11/2019

Food was served, meeting was called to order and Pledge of Allegiance was said. We had one Truxton member attend the meeting.

1 Reading of Minutes: Minutes from 4/10/19 General Mtg. were read. No corrections.

2 Presentation of Resolutions: None

3 Officer Reports:
Treasurer's Report: No treasurer. Have bills from the summer for paint, bear claws and grouser bar parts, etc. ~$2000. Balance on hand ~$26000 prior. Discussed some desired excavation work / possible expenses on various trails. We never moved any money into separate accounts for new groomer barn or new groomer.

Safety Officer Report: Position is still open. There will be a class done by Onondaga County on 11/2/19 prior to kickoff dinner. Should handle 35 kids. Question about duties of SO, so it was explained what safety officer does and requirements. Also, Toad Hollow is doing one 12/21/19.

Trail Master's Report: We did pretty good job with items on the list with support on the work day and other help. Drags got painted and 2 were put in the other barn. Russ completed winch bracket and anchor, then Tim welded them. Also, Russ made a box for them, which is in back of gator. Russ painted the 225 new stakes, added reflectors and stacked them. Ordered $500 of signs. Ordered pieces for making 12 grouser bars. $400 each to purchase, but we will spend under $100 each to make them. They are about 50% done. Bought gates for Walt Dixon's. He is having health issues, so Brian will contact him to get status. Also, Brian will contact Todd Shute about work on Connors property. Culverts are best, would need to order. Need to call 811 as AT&T cable is in there. Need to get OK from 3 landowners. Also, there is a short culvert to the south. Work required in Highland too. Need to touch base with D. Newton first to quote, then Todd Shute if required. Tim painted bottom of groomer barn and fuel tank. Need to get insurance certificates, vouchers and labels printed. Steve Zink died, no one knows what is going on. Ok on Hills / RT80 as house didn't get built yet. Tim mowed a couple fields for good PR. May be a reroute issue in Delphi so there was some discussion on possibilities. Need envelopes and stamps. Gator and Scandvik are in good shape.

Assistant Trail Master's Report: Culverts still need to be put in on S53. Need to check with Dave Gillis."
Vice President's Report: Will look into status of Zink's property. Need keys for gates.
President's Report: Four members (Eugene, Mickey, Russ, Gary) went to the forum. New VP for NYSSA. For GPSing they now have a cell phone app. Also, there will be a cell phone app for NYSSA interactive map. Russ and Tim can open / close our trails on the map. About half the clubs still don't update it. On the parks side, Bennett left for another job. McFarland on medical leave. Nicole is green. Phase 3 hasn't been done. Our trail reroutes and unfunded trails were all submitted to be funded trails. There will be like a $4.95 charge for ITM app. Recapped the raffle results. Friend of Eugene's won 3rd place Polaris sled, but took 6 weeks to get notified. Onondaga County meetings were changed to 3rd Tuesday of the month based on one guy.
4 Committee Reports: No committee reports.

5 Old Business: 501C3 for Federal was submitted, now we wait 6-9 months. Got a letter that submittal was received. Also, NYS submittal was done (no charge from lawyer for that). Eugene thanked Russ for his efforts. Lawyer needs to be paid as bills are overdue. Got thank you letters from Fabius, Pompey and Lafayette After Proms and Lafayette Outreach. Need to order pancake tickets.

6 New Business: This year is going to be worse getting to trail work done as the corn is late and cutting hasn't started. Doing Stop stakes / signs before the corn is cut helps a lot. Discussed where to have board meetings (Knoxies, Lafayette Inn, Heritage Hills, Coalyards, groomer barn). Also, question was asked should we combine board and general meetings. Separate board meetings help us to catch up on bills, so we will keep separate. Plan 9/25 board meeting to be at Knoxies. Might be a conflict. Decided we should order fuel now as it may be cheaper.

7 Payment of Bills: No treasurer, so no bills paid. Tim has a couple checks he can send out.

8 Adjournment: Meeting was adjourned.

General Meeting Minutes

Date:     9/9/2020

Food was served and meeting was called to order at the Groomer Barn.

1  Reading of Minutes:  Minutes from3/11/20 General Meeting were read.  No corrections.  No Board Meeting since last General Meeting.

2  Presentation of Resolutions:  None

3  Officer Reports:  Treasurer's Report:   Balance on hand as of 5pm today: Checking $11,166.94, Savings $21,007.00, Cash $390.00, Total $32,563.94.  Plan for $2,500 in excavation in Lafayette.  Received refunds for all forum expenses.  Did receive Onondaga County 70% check.  Received 3 thank you letters for our donations.

Safety Officer Report:  Not present.  Trails are closed.

Trail Master's Report:    Not present.  Brian Hait sent a message saying excavation in Lafayette at Walt Dixon's has not and will not occur this year.

Assistant Trail Master Report:  Nothing new to report.  Invited John Rybinski (see new business).

Vice President's Report:  Nothing.

President's Report:     No county meetings.  We did get a proxy to vote for fiscal year date change and changes due to Covid, which we voted yes on.  We finally got our Onondaga 70%.  We have 3 bridges to work on.  Tim has a lead on some steel I-Beams, need to look at sizes.    We have to get the tucker back together.   County Mtg. - None yet.

4  Committee Reports:  None

5  Old Business:     Ball was dropped on the apparel.  Need to touch base with her again.  Need to find a way to order just what we want or have people order direct from her since she is local.  Eugene will put something out on the site's. It's been a couple years since we bush hogged.  Some discussion on what is required and when it can be done.  Tim has a commitment for a loaner tractor / bush hog.  We are good on stakes and signs.  We got our tax exemption confirmed.  Russ did the taxes back in March.  We need a trail work day.  Applefest is cancelled.  Brad Bush will no longer do walk-in memberships.  Question brought up about DMV closing some physical locations, but no one has heard anything about it.

6  New Business:   Kevin invited his neighbor John Rybinski to talk about the new proposed extension to the hunting season into January.  He explained it was not to control the deer herd as we are led to believe.  It is based on one DEC employee wanting hunting time during the holidays (he proposed it 5 yrs. ago and it died) and he now got a farm bureau to write a letter backing this proposal.  John has a local farm bureau that is against it and is looking for help from our club to help fight this.  We need to bring it up to the counties.  NYSSA may have to give a retainer to a lawyer to squash this proposal.  He thinks the DEC will back down easily if this is done.  We need to get Jim Rolf involved.

Club Activities:

7  Payment of Bills:    Bills for website and liability insurance were rec'd / paid.

8 Adjournment: Meeting was adjourned.

 

General Meeting Minutes

Date: 3/11/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 2/12/20 General Meeting were read. Corrections made to date and barn fund amount. Minutes from the 2/26/20 Board Meeting. No corrections.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Balance on hand as of 5pm today: Checking $8,141.12, Savings $11000.96, Cash $275, Total $19,417.08. Two uncleared checks for 168.32. Available funds $19,248.76. Did receive Madison County 70% $433.20 & Cortland County 70% $1013.04 checks, as well as EFT deposit for $630 from NYSSA for memberships. Received a letter from 2020 Utica Ride for Kids saying thank you for our donation made on behalf of Russ's brother.
Safety Officer Report: Trails are closed.
Trail Master's Report: Last Friday forecasts looked warm for 10 days, so decided to start taking down trails before they get covered with cow plop. Mickey, Tim and Russ took down about 1000 stakes and signs last weekend. Probably 2500 left. Woodford's woods to Tulley is done. Herlihy road is done and from Groomer Barn to powerline is done. Like to pickup the rest this weekend. Need to sort signs. RT is going to do by his house. Need a sign order, but no stakes. Have to pickup 250 stakes in a landowners barn. Groomers in good shape. No issues / breakdowns on trails this year. 106 hrs. of grooming, 390 hours labor on trail work (doesn't include any work on groomers, which is covered under the flat rate). Madison County (14 hrs. labor, 3 hrs. grooming) and Cortland County (21 hrs. labor , 8.5 hrs. grooming). Expenditures we are at $24,670 for Onondaga, way over on Cortland County with excavation work and good on Madison County. Want to buy some 4"" screws, maybe 25 lbs. and put on Madison County. Want to flip Tucker drive sprockets, little PB sprockets need to be relined, Gator and Scandvik are in great shape. Need to do some work on Junction signs, some have changed (3) and need to add some backers to prevent breakage. Need to talk to Dan at Heritage Hills and maybe get some reimbursement. Some discussion on Heritage Hill trail issues (no signage, water, high tensile fence, permissions, etc.) again. Need to close the gates on big bridge.
Assistant Trail Master Report: Not present.
Vice President's Report: Nothing.
President's Report: Nothing to report. County Mtg. - Next week
4 Committee Reports: None
5 Old Business: Forum: Ron, Gary, Russ, Mickey and Eugene are signed up. Mickey, Eugene and Russ have rooms. Got a packet in the mail. There are forms for submittal of nominations if anyone is interested (Dealer of the Year, Groomer Operator of the Year & Snowmobiler of the Year). Eugene got quotes from Nancy Abbott for apparel. Prices are a little higher, but she is a landowner and we will probably go with her as she is in Pompey. Hoody $28, Sweatshirt $22, Long Sleeve Tee $16, Short sleeve Tee $13, Hats ?? (Need to pick style/design). Need to come up with graphics desired.
6 "New Business: Question asked about club buying a trailer for lumber pickup, gator, tractors, telephone poles, etc. Lots of discussion of issues, buying vs. renting or contracting out, storage. People have trailers available. Physical damage issues discussed.
East View has a S130 skid steer (not tracked) taken on trade and might end up in the weeds. Needs a lot of work. Tim wants to buy it for moving drags, trail work, etc.
We miss people on our group texts and don't know who is sending sometimes. Eugene thinks we should try ""Group Meet"" which others use for texting. Can add delete names. People can remove themselves. Eugene will try to setup.

Club Activities: Tom Biruk from Truxton Club attended. They had a good Wiener Roast. They made money on their raffle. They have 86 miles of trails. Establishments on their trails: Long Branch, Solon Sportsman Club, in McGraw there is Empire, China Wok, Pizza & Mi Lecky's, Pool's Drive-In for pancake breakfast, Labrador Ski (swamp is very wet). They paid off their new PB groomer. They have 2 PB's and 2 Tucker's, plus an old one not on the rate list. No landowner issues (245 landowners). They have a meeting in April to look at tax maps because land changes ownership and they don't know about it.
Next Board meeting will be held on 3/25/20, possibly at the Groomer Barn."
7 Payment of Bills: Bills were paid.
8 Adjournment: Meeting was adjourned.

Board Meeting Minutes

Date: 2/26/2020

Meeting was at Shelly's and food was provided. Had a few members attend along with a few board members.

Secretary: No minutes were read, see website.
Treasurer: Current Balance $17585.17 ($6310.097 in Ckg., $11,00.09 in Groomer Barn fund and $275 in cash).  We have $83.32 in uncleared checks. Bills were paid. Random bank fee was for exceeding 50 transactions per month. Issues with Quicken and bank accounts was resolved. We are off $112 between total assets on 990 tax forms and quicken due to a check being left out in 2017 and since added. Will carry that delta forward and not resubmit 2017, 2018 and 2019 tax forms.
Safety Officer: No reported issues, even though some corners were blown. Somebody did go off trail and hit a culvert on Deruyter system. Some Snow Valley signs were removed, but don't know by whom. Some discussion on Deruyter clubs bridges as we received some calls on broken boards on the suspension bridge east of MADI101. They have multiple bridges to be fixed this coming year.
Trail Coordinator: Not present. All trails are closed. Got calls on bad drifts on S53 by the old quarry. Tim and Eugene fixed it when all 3 groomers were out last week. Had light issues on little Bully, which Tim corrected (shorted light). Have a broken grease fitting on Tucker rear pivot, needs repair. Eugene did ride trail to Heritage Hills. Trail currently sucks, no stop signs and hazard signs. RT says all permissions were granted. We need to decide to mark/maintain it next year so it is safe or put up signs on C5D saying you are leaving the LTR Trail System. Not able to groom it without excavation work or rerouting away from fence line and go through the woods. "
"Had issues with people going through construction area at Pompey Mall and not staying on our marked trail because it was hard to turn around. Eugene went to Pancake breakfast at Delphi on sled. Next year, need a sign on S53 showing the way and old bridge needs repair as it had holes. Probably should put some stakes along Goodrich Road so people don't go off bridge as there is no guard rail. We should be at our quoted for the year.
Assistant Trail Coordinator: Not present. Tim did clear a bunch of trees on S53 and took the Tucker up past the Delphi woods. People did ride on S53 last Sunday after trail was closed.
Vice President: Not Present.
President: County Meeting: 70% & 30% monies were received by Onondaga County, so we should see them in 30-90 days. 7 Fatalities this year in NY, only two on club trails. Memberships as of meeting were 44,459, which were up ($3.8 million vs. 3.5 million last year). Still trying to come with a flat mileage rate per mile, probably will discuss at forum. Eugene showed a mileage table by club. We have the most in Onondaga County. Some discussion on groomers, wondering how Chittenango has so many new tracked vehicles. Tucker will require major work in a couple years. We should make it mandatory that 2 people go out on a groomer as anything can happen to someone and Brian requested a grooming schedule at last meeting. We should make sure all groomers have proper PPE in them for removing trees on State Land."
Old Business: Micky and Eugene are signed up for the Forum. Forum is coming up and registration is much cheaper if done by end of month (only a couple days). Ronnie and Russ may go. Not sure about Tim and Gary. Looks like we missed a time for a Wiener roast. Need to set a date next year at first meeting and just do it.
New Business:

Next General meeting 11th March.

Meeting adjourned."

General Meeting Minutes

Date: 2/12/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 1/8/19 General Meeting were read. No corrections. Minutes from the 1/22/20 Board Meeting. No corrections.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Balance on hand as of 5pm today: Checking $8,867.59, Savings $11000.09, Total $19,867.68. No known uncleared checks. Fuel was delivered today, Tim has bill for excavation for $350 and Don Newton needs to be paid $1000. We got Madison County's 30%, $190.80.
Safety Officer Report: Trails are good, but some water. No reported issues on our trails.
Trail Master's Report: Couple landowner issues. Driscolls and Tim's neighbors complain about noise issues. All groomers have been out and no issues. Palladino put up a sign with a trail on it , which may be an issue with landowners as they don't have permission. Equipment is in good shape, but have a broken chain on one pole saw. Scandvik needs a toggle switch for the Beacon Light. Broke a grouser on Tucker and replaced it. Camera's work good. Need to put mirror back on big PB. Hit side of groomer barn again. Used 300 gal fuel so far. Were at $16,800 against our grant and should be over $18000 with the 2 excavations. Want to groom tomorrow night. Need to put a 50 amp breaker in groomer barn sometime for welder, which trips the current 30 amp. All the improvements are working well. Thanks to Brian for all his work with Walt and the reroute in Lafayette. May have to do some grading work in the spring to say thanks to Walt. May have some other issues for next year with landowners, but they are appeased for now. One tight area for tucker, but landowner said no to cutting big trees. Some other excavation's are required and may need DEC approval. Sleds are going down road and people's yards to Toggenburg, need to put up some signs. should have a Tog sign. Third drag was adjusted. A couple boards were torn off small bridge before big bridge, but boards were set back in and covered with snow. Tim was stopped on Scandvik. Told officer it was a utility vehicle and doesn't need to be registered. An officer who used to be in the club was adamant about this
Assistant Trail Master Report: Some trimming was done on S53. Beaver Dam was removed and water has receded. Still need to decide if we want a removable bridge. Also, culvert / ditch near school bus is getting bigger. Hard to get to, should be able to fill with snow. Kevin sent a text about an article about extending the deer season. Need to check it out for details.
Vice President's Report: Nothing.
President's Report: We got the 70% from Cortland and 30% from Madison. Still waiting on everything from Onondaga. Deruyter Fireman bought a Ranger with tracks for recovery of accident victims. They requested to use our trail for training. County Mtg. - Next week
4 Committee Reports: None
5 Old Business: Kelly from Bernard's Custom Logo's came in and discussed apparel / screen press / embroidery / pricing for items available. Minimum order of 12 pcs, which can be a combination of items. A hundred items reduce the costs by $2. Setup cost for each graphics. Other clubs are sending out emails to members to get orders and inflating the cost to make some income for the club. Need to check other companies, especially Nancy Abbott as she is a landowner. Eugene has sheets for forum. March 1st is deadline for early signup. Still don't know what classes will be offered.
6 New Business:
It was requested we come up with a text message or call list for grooming responsibilities at next meeting.
Club Activities: We still want a wiener roast. Need someone to organize. No steak bake Saturday, so no sweetheart ride.
Russ is looking at the taxes. Found some issues with tax info submitted. Need to research it. Question was asked about tax Exemption . We are using old number.
Next Board meeting will be held on 2/26 at Shelly's in Deruyter."
7 Payment of Bills: Bills were paid.
8 Adjournment: Meeting was adjourned.

 

Board Meeting Minutes

Date: 1/22/2020

Meeting was at the Lafayette Inn and food was provided. Had a few members attend along with the board members.

Secretary: No minutes were read, see website.
Treasurer: Current Balance $20,428.97 ($9,428.97 in Ckg. & $11,000 in Groomer Barn fund). Savings acct. was setup and is an overdraft fund for the checking. We have $975 in uncleared checks and we have about $1200 to deposit from Super Raffle and membership tickets/money which were sorted / counted. Bills were paid.
Trail Coordinator: Not present. We have a landowner issue in Lafayette (Hiltbrand on North road) who just bought the property. Brian Hait has been trying to contact him. No other issues as we aren't open yet, other than riders on the closed trail. Brian blocked off the trail at Meeker Hill with tape. NOTE: Brain did contact the landowner the day after the mtg. and we are not allowed on his property, so this trail will be closed until a solution is found. There is a tree down in Highland that needs removal. Pompey Mall doesn't want us coming in the back temporarily. Gary will block off the trail. You can enter from the road. Excavation done by Newton in Highland without real instruction. Need to get up there and look at it. Charging us $1000. We did build a bridge that was torn apart when a farmer moved it to clear the ditch. Telephone poles were purchased and used. We are always in need of more poles (min. 12"" dia., min. 20 ft. long), if anyone sees any or knows anyone (a bunker is available to store them in). It was suggested we put out an email to membership about this. Gary adjusted the blades on one drag and Tim / Russ / George did another, leaving one to go. A whole new driveline (3 shafts, 2 CV joints, 2 bearings, 2 couplings) were installed on the Gator as it was making lots of noise. There are grease fittings on the couplers that were never greased, but need to be."
"Trails are still closed. Lots of feedback / complaints about trails not being open. We have to think of our landowners and safety of the trails. There is a lot of debris and ruts. We bought some more PT lumber and Tim / George picked it up.
Assistant Trail Coordinator: Not present.
Vice President:  County Meeting:  Nothing much new from county meeting. Still don't have 70% checks, probably be March. Registrations are way down.
President: None.

Old Business: None
New Business: Club is looking into getting apparel, hats, hoodies, shirts, etc. Forum is coming up and we need to put a deadline on registration as it is much cheaper to do it early.

Next General meeting 12th Feb.

Meeting adjourned.

 

General Meeting Minutes

Date: 1/8/2020

Food was served, meeting was called to order and Pledge of Allegiance was said.
1 Reading of Minutes: Minutes from 12/11/19 General Mtg. were read. No corrections. No board meeting.
2 Presentation of Resolutions: None
3 Officer Reports:
Treasurer's Report: Treasurer not present. Balance on hand $20,619.72.
Safety Officer Report: No snow, no issues.
Trail Master's Report: No landowner issues. Still haven't heard from new land owner in Lafayette. Brian to contact. Still have projects in that area. Had a good turnout / work day on 12/28/19. Deruyter: Signed Newton's, cleared trees / branches and fixed decking on a couple bridges. Still need work in Highland where washouts occurred. Current culverts are ok. Need to show Newton what needs to be done and need to contact Bill Aldridge. Bought more bridge lumber at auction, need to pickup. Morgan Hill: Signing is done, but there are some washouts which narrow the trail. RT's area: Still needs some signing. Zink: Ok for this year, not sure about the future. George's area: Rerouted / signed trail, beans still up. Need fill on a culvert. Move a boulder back in position on another. RT80: Washout fixed on culvert so it is passable. Received our new seedings signs, but not installed. Toggenburg: Bunk waste water causes high growth of cattails, they needed to move our bridge to clean it out and destroyed it. Need some telephone poles or I beams to build a new one. Tim checked on beams / "C" channel (at least $1k). If telephone poles, possibly could build bridge on trailer at groomer barn. Need to go measure and order material. Not sure if it is blocked off, could be a safety issue. Thanks to everyone for their help. Meeker Hill: Redecked bridge and it came out great. Lot of water in front of the bridge. May need to put a culvert in, but need lots of permissions including the DEC. Talked to Stone brothers about a culvert in Deruyter, they agreed to go down and put in a 30 footer when the ground freezes. Groomers all set. Gary adjusted scrappers on drag. Might need tires for one drag. Rode Scandvik, which ran great. Gator still at Brad Bush's.
Assistant Trail Master Report: Not present.
Vice President's Report: Got Raffle Tickets back from 45 people of the 275 sent out. Gary and Tim attended calling hours for Russ's brother and the grooming training class at Salisbury. They had 4 pieces of equipment there, some for sale. 15 years ago there use to be 40 pieces of used equipment. Got some info on some used Tucker rubber tracks, which Gary will look into. They had a 2008 tucker with Terra tracks and 1500 hrs on it for $86k. Nice machine. Turn sharper, better hydraulics. Our tracks have way to many bolts / grousers / belts and lots of maintenance. Rubber is the way to go.
President's Report: County Mtg. - Going to start charging clubs $100 if no one attends meeting from a club. Eugene has a conflict for next meeting, so need someone to go.
4 Committee Reports: None
5 Old Business: None
6 New Business: Tim brought up a charitable donation for Russ's brother who passed and it was approved for $100. Tim will handle. Eugene is working on some club apparel. Forum will be in Syracuse this year (and next) if anyone wants to go (contact Eugene). If you go, we ask you to be a voting delegate at the mtg. We get 1 for every 30 members. Will have info on dates and classes for next meeting or info is available online. A member may have a line on some free telephone poles.
Club Activites: Still want a hot dog roast.
Election of Officers: No call in nominations.  Russ Lewis was nominated for treasurer. No other new nominations. Russ was elected as new treasurer. Need to check if there are any issues with one person holding two positions, but it is doubtful. George Schmidt nominated for board member to replace RT. George Schmidt was elected as board member 1. All other current officers were approved to retain their positions, with current board members 1 & 2 rotating down one position to 2 (Mickey) & 3 (Doug).
Next Board meeting will be held on 1/22 at Lafayette Inn.
7 Payment of Bills: No Bills paid as treasurer didn't attend.
8 Adjournment: Meeting was adjourned.

 

General Meeting Minutes 

Date:     12/11/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1 Reading of Minutes:  Minutes from 11/13/19 General Mtg. were read. No corrections.  No board meeting.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:  Balance on hand $19,977.25.  Question asked if separate accounts were setup yet. Answer is no, but it will be done.  $11,000 needs to go in new account.  No outstanding expenses at this time.  NYSSA payments will be delayed.

Safety Officer Report:  Ron Campbell has agreed to be our safety officer.  Discussed the 2 fatalities that occurred already this year before trails were opened.

Trail Master's Report:  Haven't heard anything from landowners, which is good.  Trails are about 50% marked.  Didn't get culvert done with Shutte.  Can't mark rest of trails till hunting season is done.  Some discussion on trails that need to be marked.  Tim wants to buy some new signs for new seedings, which are required in many areas.  Agreed to get 8 signs.  We got lots of new signs.  Some discussion on getting some new post pounders, people like different sizes and shapes.  Kevin has an extra post hole digger we can have.  Russ got 64 Treated 2x6's at the auction, he and Gary picked them up.   Lots of trees on the trails that need to be removed.  Many bridges need attention, some new boards and lots of trimming since not much was done last year.  Still a lot of work on equipment in the groomer barn (tracks need to be tightened, some broken grouser bars).  Ice picks / bear claws are done.  Hydrostatic filters don't need to be done.  Tucker and 3 drags need to be greased.  Tires need air.  Gator headlight needs to be changed.  Should put a note on our FB and web sites thaat are trails won't be open till trail work and signage gets done, even if we have snow.  Only 2 junction signs are left to be put up.

Assistant Trail Master's Report:  Gillis still didn't install culverts for us.  Question was asked should we rent a tracked vehicle and do multiple culverts in a week.  Tim thinks we should contract the work out.  Kevin wants the gator on Sunday.

Vice President's Report:  Colton road trail is still unknown due to landowner death.  We have the super raffle tickets to send out.

President's Report:     County Mtg. - Anything parks needs to do hasn't been done, including anything with all the GPS data, so Interactive map isn't updated.  They have staff issues.  They need to have deadlines imposed.  No board meeting planned this month.   Money will be late from Onondaga county.  There are 58 prizes on the Super Raffle.  Rates for equipment will stay the same supposedly.  New phone app is out, but not ready for Iphone yet.  Costs about $5.  No Old Forge trails are shown on phone app as they are private.  Some discussion on laminated maps, Onon Cty opted out of making one.

4 Committee Reports:  None

5 Old Business:     None

6 New Business:  Question asked about elections.  Need to put a note out about nominations and vote at next meeting.  Need 11 people to vote.  Put this in meeting email to hopefully get better attendance at next meeting.  Tim Horst and Lew are the nominating committee.  Envelopes will be stuffed with Super Raffle tickets and letter tonight.  Should do a Weiner Roast this year even if we don't have snow.

7 Payment of Bills:    Bills were paid.

8 Adjournment:  Meeting was adjourned.

 General Meeting Minutes

Date:  11/13/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1  Reading of Minutes:  Minutes from 10/9/19 General Mtg. were read. No corrections.  Minutes from 10/23/19 board meeting were read.  No corrections.

2  Presentation of Resolutions:  None

3  Officer Reports:

Treasurer's Report:  No report / treasurer.

Safety Officer Report: Position is still open. Ron Campbell took the safety course.  Had 28 kids take the class on Nov 2nd.   Need someone with more mechanical knowledge next time and both a 2-stroke & 4-stroke sled to look at. If anyone else is interested in helping out, let us know.

Trail Master's Report:  Some discussion on Herlihy Rd / turnaround / house to be built / berm.  No trail closures.  Tim thinks that is a result of sending the pancake tickets / insurance  Certificates out early.  A few properties are changing hands.  Need to be careful when adding new landowners that we don't duplicate addresses.   At the end of Hills road, house hasn't been built yet.  Issue with Breese's in Delphi, Kevin talked with them and thinks we are ok.  Couple people passed, don't know new owners yet.  Had to move crossing at Driscoll's, no issue.  Had a good turnout for Trail work (Rosenburg, Schreiber, Hodge, Diligent, White, Compton, Gearity, Knapp, R. Clark, H. Clark, Schmidt, Donahue, Carpenter) and got about a third of trails marked.  Still have some crops in the way.  Have to wait for Dixon's and some of the other hunters.  Todd Shute checked out the area that needs work and questioned whether DEC needs to be involved.  Highland has over 100 hunting permits out.  Almost impossible to have the trails marked before the end of hunting season.  A few bridges need a couple boards.  Not sure what we have left for Pressure Treated lumber.  Still need some maintenance work.  Not planning to rent tractor / brush hog.  Need some more post pounders made and need sign screws.  Pompey Mall is supposed to be open in December.
Assistant Trail Master's Report:  No report.

Vice President's Report:  No report / President.

President's Report:   Nothing because county meetings moved to after our monthly meetings.  No board meeting planned this month.
4  Committee Reports:  No committee reports.

5  Old Business:     No word on Heritage Hills.  Palladino told someone it was marked and mowed.  Need to confirm.  There are some tight spots.

6  New Business:  Got some tables donated.  Need to decide what to do for chairs.  Question was asked about status of our Super Raffle tickets, need to check on where they are.   Need to pay for the website.  Tim had trouble posting stuff on the website.
Club Activities:  Want to do a Weiner Roast at some point. A suggestion was made for a group ride of some kind.  Steak bake fundraiser on Nov 2nd went very well.

7  Payment of Bills:   No treasurer, so no bills paid.

8  Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date: 10/23/2019

"Meeting was at the groomer barn and food was provided. Had a few members attend along with the board members.

Dave Knapp showed up and discussed the apple Fest. Thanked the club for helping with vendor parking and provided us with a $1000 check. Attendance was about 12000 on Saturday (some rain in PM) and over 15000 on Sunday. All the food vendors sold out except one. Thanks to Russ, Ron, Brad and Gary for doing this for the club. Plan on doing it again next year. Please support Dave on his re-election bid for county legislator. Question was asked about putting the check toward the groomer barn fund. It was agreed to do that. Need to get the separate accounts setup and find out if this money can be put into a money market account.

Secretary: No minutes were read, see website.
Trail Coordinator: We still are waiting for funding reimbursement for last year (~$23,000). Probably February at the earliest. Need to get accountability so these payments get done quicker by NYS Parks. We have about $9k for expenses between now and then. Had discussion on need for a tractor / bush hog (not really). Had discussion on what's involved with Phase I, Phase II and Phase III submittals. We got 4 landowner certificates back (Walton, Paonessa, Delong and Quinn). Some discussion on Trail changes. Need to go to Delphi and survey the situation. Greenwood road crossing has to move 300 ft to the north. Also, an issue in DeRuyter and one on Herlihy Road. Question about liability. NYSSA has settled claims, but never lost. Must mark hazards and mark trails to keep safe, especially for inexperienced riders. Discussed why Pringles was marked as it was in the past. Corn cutting is done and manure should be done in a week. Should be good to start " "marking after 11/1/19. Would be nice to put a bridge at bottom of the big hill in Delphi, need to discuss with family. Brian Hait to talk to Todd Shute about excavation work needed. Equipment is in good shape, but groomers need some maintenance work. Kevin asked Tim to do a punch list of items to work on. Need some springs put back on drags and greased. Need to check Delphi woods for trees down / other issues. Need to do something for shields around cameras.
Assistant Trail Coordinator: Still waiting for Dave Gillis to put in culverts on S53.
Vice President: No report
President: At county meeting, mileage reimbursement rates were given, but didn't seem right. NYSSA membership is at 10,200. No Artic Cat sled for Super Raffle, but there is a generator from Yamaha and NYSSA is putting in $5000. There will be a groomer class in Lewis County. The Salisbury one is probably better and where we usually go. New Parks commissioner and they are short staffed still so stuff will be late.
Treasurer: Current Balance not given. Bills were paid.
Old Business: None
New Business: Safety class on Nov 2 is full with 29 kids signed up. OCSA Kick-off dinner will follow in the evening. Please promote dinner. We have $500 in door prizes. Eugene will be looking into getting some club clothing designs. Do we want to buy chairs? Consensus was no at this time. Board meetings are OK at groomer barn, but parking could be an issue when there is lots of snow. Next meeting 13th Nov.

Meeting adjourned."

General Meeting Minutes

Date:  10/9/2019

Food was served, meeting was called to order and Pledge of Allegiance was said.

1 Reading of Minutes:  Minutes from 9/11/19 General Mtg. were read. No corrections.  Minutes from 9/25/19 board meeting were read.  Correction on statement about free vouchers for all Knapps.  None for Betty and Ted.

2 Presentation of Resolutions:  None

3 Officer Reports:

Treasurer's Report:  No report / treasurer.  Balance on hand ~$19000.    $10k should be moved into groomer barn account.  Not many expenses coming up in near future.

Safety Officer Report: Position is still open but Ron Campbell agreed to help out.  If anyone else is interested in helping out let us know.

Trail Master's Report:  No report / Trail master.  We do have to move road crossing at Greenwood Farms per Tim.  Not sure to where.   We have minor issue at Tracey road.  Town isn't happy with some of the things we have done.   Need to get going on staking / signs, but corn removal and manuring is late.  We can do stop signs at roads.

Assistant Trail Master's Report:  No report / Assist Trail Master.  Kevin checked with Dave Gillis, supposed to contact us shortly when he is ready to put in culverts.  Do have a major issue to resolve in Delphi Falls with Vanerden property and new seedings.  There is a drifting issue with where trail was moved on Pringles property and we need to find out why it was moved.  Most people will cut corner anyway.

Vice President's Report:  No report / President.

President's Report:  Nothing because county meetings moved to after our monthly meetings.

4 Committee Reports:  No committee reports.

5 Old Business:     None

6 New Business:    Dave Knapp stopped in and asked if we were coming to work Apple Festival vendor parking.  We informed him we hadn't planned on it.  Russ volunteered and Ron agreed to help.  Maybe Tim H. will help.  No issues with County reimbursement.  Dave asked people to come out and vote.  Oneida County Legislature voted to setup a snowmobile season in the county.  Wasn't sure why.  Question was asked about Heritage Hills trail.  Need to stop there and find out if it got cleared.  Need to figure out where to have board meetings, as Knoxies now has Trivia night on Wednesday.   This next meeting will be at the groomer barn on 23rd.  Bring some chairs.   Question asked "Are we renting a tractor / brush hog this year?"  Assume yes.
Club Activities:  Steak bake fundraiser on Nov 2.  $16  Safety class during the day.  Not doing head count anymore.  Ordered 225 steaks.  Haven't run out before.  Get the word out and Eugene gave out some posters to put up.

7 Payment of Bills:   No treasurer, so no bills paid.

8 Adjournment:  Meeting was adjourned.

 

Board Meeting Minutes

Date:  9/25/2019

Food was provided at end of meeting.  Had a couple members attend along with the board members.

Secretary:  No minutes were read, see website.

Trail Coordinator:  Need to find out about new owner of Zink property.  Newton is on board to help out with Highland excavation work when we get permission / timing.  Some discussion on various work needed.

Assistant Trailmaster:  Still need to get Gillis to put in culverts.

Vice President: No report

President: No report

Treasurer:  Current Balance $21,471. Bills were paid.

Old Business:  Landowner database was updated.  Free vouchers and Insurance certificates were printed.  Envelopes, Pancake tickets and stamps were procured.  Bulk of the meeting was spent stuffing envelopes.  Have a few issues to resolve for next year due to changes and landowner deaths & ownership changes.  Need to remove "&amp" from insurance certificate for Voice.  Need to add free voucher for Vilardi.  Need to change address on insurance certificate for Smithgall.  Need to add insurance certificate for Petter Skinner.    Remove free voucher for Fred Rose.  Palmer was removed from the list last year as they moved.  Remove wife Helen from John (Jack) Newton as she passed.  Remove G. Magolzivk from database as we hav no owner/address now.  There is no Ben & Jen Martino, should be Robert.  Add free vouchers to all the Knapps.  Change Marie Dow to Eric.

New Business:  None

 

General Meeting Minutes

Date: 9/11/2019

Food was served, meeting was called to order and Pledge of Allegiance was said. We had one Truxton member attend the meeting.

1 Reading of Minutes: Minutes from 4/10/19 General Mtg. were read. No corrections.

2 Presentation of Resolutions: None

3 Officer Reports:
Treasurer's Report: No treasurer. Have bills from the summer for paint, bear claws and grouser bar parts, etc. ~$2000. Balance on hand ~$26000 prior. Discussed some desired excavation work / possible expenses on various trails. We never moved any money into separate accounts for new groomer barn or new groomer.

Safety Officer Report: Position is still open. There will be a class done by Onondaga County on 11/2/19 prior to kickoff dinner. Should handle 35 kids. Question about duties of SO, so it was explained what safety officer does and requirements. Also, Toad Hollow is doing one 12/21/19.

Trail Master's Report: We did pretty good job with items on the list with support on the work day and other help. Drags got painted and 2 were put in the other barn. Russ completed winch bracket and anchor, then Tim welded them. Also, Russ made a box for them, which is in back of gator. Russ painted the 225 new stakes, added reflectors and stacked them. Ordered $500 of signs. Ordered pieces for making 12 grouser bars. $400 each to purchase, but we will spend under $100 each to make them. They are about 50% done. Bought gates for Walt Dixon's. He is having health issues, so Brian will contact him to get status. Also, Brian will contact Todd Shute about work on Connors property. Culverts are best, would need to order. Need to call 811 as AT&T cable is in there. Need to get OK from 3 landowners. Also, there is a short culvert to the south. Work required in Highland too. Need to touch base with D. Newton first to quote, then Todd Shute if required. Tim painted bottom of groomer barn and fuel tank. Need to get insurance certificates, vouchers and labels printed. Steve Zink died, no one knows what is going on. Ok on Hills / RT80 as house didn't get built yet. Tim mowed a couple fields for good PR. May be a reroute issue in Delphi so there was some discussion on possibilities. Need envelopes and stamps. Gator and Scandvik are in good shape.

Assistant Trail Master's Report: Culverts still need to be put in on S53. Need to check with Dave Gillis."
Vice President's Report: Will look into status of Zink's property. Need keys for gates.
President's Report: Four members (Eugene, Mickey, Russ, Gary) went to the forum. New VP for NYSSA. For GPSing they now have a cell phone app. Also, there will be a cell phone app for NYSSA interactive map. Russ and Tim can open / close our trails on the map. About half the clubs still don't update it. On the parks side, Bennett left for another job. McFarland on medical leave. Nicole is green. Phase 3 hasn't been done. Our trail reroutes and unfunded trails were all submitted to be funded trails. There will be like a $4.95 charge for ITM app. Recapped the raffle results. Friend of Eugene's won 3rd place Polaris sled, but took 6 weeks to get notified. Onondaga County meetings were changed to 3rd Tuesday of the month based on one guy.
4 Committee Reports: No committee reports.

5 Old Business: 501C3 for Federal was submitted, now we wait 6-9 months. Got a letter that submittal was received. Also, NYS submittal was done (no charge from lawyer for that). Eugene thanked Russ for his efforts. Lawyer needs to be paid as bills are overdue. Got thank you letters from Fabius, Pompey and Lafayette After Proms and Lafayette Outreach. Need to order pancake tickets.

6 New Business: This year is going to be worse getting to trail work done as the corn is late and cutting hasn't started. Doing Stop stakes / signs before the corn is cut helps a lot. Discussed where to have board meetings (Knoxies, Lafayette Inn, Heritage Hills, Coalyards, groomer barn). Also, question was asked should we combine board and general meetings. Separate board meetings help us to catch up on bills, so we will keep separate. Plan 9/25 board meeting to be at Knoxies. Might be a conflict. Decided we should order fuel now as it may be cheaper.

7 Payment of Bills: No treasurer, so no bills paid. Tim has a couple checks he can send out.

8 Adjournment: Meeting was adjourned.