MEETING MINUTES

General Meeting Minutes

Date: 9/11/2019

Food was served, meeting was called to order and Pledge of Allegiance was said. We had one Truxton member attend the meeting.

1 Reading of Minutes: Minutes from 4/10/19 General Mtg. were read. No corrections.

2 Presentation of Resolutions: None

3 Officer Reports:
Treasurer's Report: No treasurer. Have bills from the summer for paint, bear claws and grouser bar parts, etc. ~$2000. Balance on hand ~$26000 prior. Discussed some desired excavation work / possible expenses on various trails. We never moved any money into separate accounts for new groomer barn or new groomer.
Safety Officer Report: Position is still open. There will be a class done by Onondaga County on 11/2/19 prior to kickoff dinner. Should handle 35 kids. Question about duties of SO, so it was explained what safety officer does and requirements. Also, Toad Hollow is doing one 12/21/19.
Trail Master's Report: We did pretty good job with items on the list with support on the work day and other help. Drags got painted and 2 were put in the other barn. Russ completed winch bracket and anchor, then Tim welded them. Also, Russ made a box for them, which is in back of gator. Russ painted the 225 new stakes, added reflectors and stacked them. Ordered $500 of signs. Ordered pieces for making 12 grouser bars. $400 each to purchase, but we will spend under $100 each to make them. They are about 50% done. Bought gates for Walt Dixon's. He is having health issues, so Brian will contact him to get status. Also, Brian will contact Todd Shute about work on Connors property. Culverts are best, would need to order. Need to call 811 as AT&T cable is in there. Need to get OK from 3 landowners. Also, there is a short culvert to the south. Work required in Highland too. Need to touch base with D. Newton first to quote, then Todd Shute if required. Tim painted bottom of groomer barn and fuel tank. Need to get insurance certificates, vouchers and labels printed. Steve Zink died, no one knows what is going on. Ok on Hills / RT80 as house didn't get built yet. Tim mowed a couple fields for good PR. May be a reroute issue in Delphi so there was some discussion on possibilities. Need envelopes and stamps. Gator and Scandvik are in good shape.

Assistant Trail Master's Report: Culverts still need to be put in on S53. Need to check with Dave Gillis."
Vice President's Report: Will look into status of Zink's property. Need keys for gates.
President's Report: Four members (Eugene, Mickey, Russ, Gary) went to the forum. New VP for NYSSA. For GPSing they now have a cell phone app. Also, there will be a cell phone app for NYSSA interactive map. Russ and Tim can open / close our trails on the map. About half the clubs still don't update it. On the parks side, Bennett left for another job. McFarland on medical leave. Nicole is green. Phase 3 hasn't been done. Our trail reroutes and unfunded trails were all submitted to be funded trails. There will be like a $4.95 charge for ITM app. Recapped the raffle results. Friend of Eugene's won 3rd place Polaris sled, but took 6 weeks to get notified. Onondaga County meetings were changed to 3rd Tuesday of the month based on one guy.

4 Committee Reports: No committee reports.

5 Old Business: 501C3 for Federal was submitted, now we wait 6-9 months. Got a letter that submittal was received. Also, NYS submittal was done (no charge from lawyer for that). Eugene thanked Russ for his efforts. Lawyer needs to be paid as bills are overdue. Got thank you letters from Fabius Pompey and Lafayette After Proms and Lafayette Outreach. Need to order pancake tickets.

6 New Business: This year is going to be worse getting to trail work done as the corn is late and cutting hasn't started. Doing Stop stakes / signs before the corn is cut helps a lot. Discussed where to have board meetings (Knoxies, Lafayette Inn, Heritage Hills, Coalyards, groomer barn). Also, question was asked should we combine board and general meetings. Separate board meetings help us to catch up on bills, so we will keep separate. Plan 9/25 board meeting to be at Knoxies. Might be a conflict. Decided we should order fuel now as it may be cheaper.

7 Payment of Bills: No treasurer, so no bills paid. Tim has a couple checks he can send out.

8 Adjournment: Meeting was adjourned.